Accountant III - AR Detail Entry

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Functional Title: Accountant III - AR Detail Entry

Job Title: Accountant III

Agency: Health & Human Services Comm

Department: HHSC Accounting

Posting Number: 18959

Closing Date: 07/29/2026

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Range

$4,500.00 - $4,800.00

Pay Frequency: Monthly

Salary Group: TEXAS-B-18

Shift: Day

Additional Shift

Telework: Not Eligible for Telework

Travel

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations

MOS Codes: 3451,310X,651X,751X,3402,3404,3408,8844,36A,70C,90A,36B,89A,65FX,65WX,6F0X1,F&S,FIN10,LS,LSS,PS,SK

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Accountant III - Accounts Receivable (AR) Detail Entry

Brief Job Description

Performs moderately complex (journey-level) accounting work. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Employees may:

• Review and process incoming payments by posting them to the correct accounts within the established daily deadline
• Make outbound phone calls and/or emails to obtain payment coding information
• Receive inbound phone calls and/or emails regarding payment inquiries
• Prepare payments for deposit
• Maintain accurate audit documents
• Prepare paperwork for suspense account fund moves
• Prepare paperwork for program area fund move requests
• Backup the Recon Processing Team tasks as needed.

Essential Job Functions (EJFs)

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

• Review and verify checks that are received from initial entry are correctly sorted, categorized, and verified. Enter check information into the Accounts Receivable Tracking System (ARTS) ensuring checks are allocated correctly, prepared for deposit, and forwarded to the Voucher team for deposit within the 72 hours mandated. (50%)
• Research queries from stakeholders to identify if a payment has been received and correctly allocated in the ARTS subsidiary ledger and CAPPS. Ensure payments that have been incorrectly allocated are corrected in ARTS and sent to the Voucher Team to be correctly entered into USAS. (15%)
• Review funds that have been applied to the suspense account and verify that background information has been requested but has not yet arrived and that all research has been completed. Re-allocate funds whose allocation has been identified from the suspense account to the correct account. (15%)
• Review and verify that work completed in the Detail area is completed accurately with no unresolved errors and according to GAAP guidelines and HHSC Accounts Receivable standards. (5%)
• Provide in-depth research and investigation into funds that are difficult to allocate using all available resources. Perform background research for collection corrections on funds that have been previously misallocated. (5%)
• Contact stakeholders by email and/or phone to verify correct allocation information. (5%)
• Backup the HHSC AR Mailroom, Detail Processing Team, and assists in the completion of special projects as and when assigned. (5%)

Knowledge, Skills and Abilities (KSAs)

• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records in an automated accounting system.
• Skill in the use of personal computers, auxiliary equipment, and various software applications.
• Skill in problem identification and resolution.
• Ability to interpret and apply accounting theory to transactions; to work accurately with numerical detail; to analyze, consolidate, and interpret accounting data; and to communicate effectively.
• Ability to work within established deadlines and ability to prepare accurate reports.
• Ability to communicate effectively and professionally with clients, providers, agency staff, and others.

Registrations, Licensure Requirements or Certifications

N/A

Initial Screening Criteria (ISCs)

• Experience in accounting, finance, cash handling, or related fields. State or Government accounting preferred.
• Experience using a point-of-sale system, automated accounting system, or customer database system.
• Experienced user of MS office suite (Word, Excel, Outlook, Teams).
• Excellent written communications as observed by detail and completeness of information provided on the State job application.
• Graduated from High School or equivalent.

Additional Information

This is an in-office job in Central Austin Monday – Friday.

Not eligible to telework.

Shift requirements are in office five days a week Monday - Friday 8:00AM-5:00PM with the flexibility to come in early or work late if needed to meet established deadlines.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.

For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.

If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.