JOB CIRCULAR
HR, ACCOUNTS & PERFORMANCE MANAGEMENT COORDINATOR, HR & Accounts Executive (UAE Experience Mandatory – 3+ Years)
Company: Tawasul Alsada Documents Clearing LLC
Location: Dubai, United Arab Emirates (Deira – Port Saeed | Karama | Al Nahda | Other Company Branches as Assigned)
Employment Type: Full-Time
Industry: Legal Services | Law Firm | Immigration | PRO Services | Business Setup | Government Transactions | Corporate Services
Joining Requirement: Immediate Joiners Only
Salary: Starting from AED 3,000 per month, with performance-based salary review after successful completion of the probation period.
Visa Support: Employment visa and statutory benefits will be provided to the selected and deserving candidate after successful completion of the probation period, subject to Company policy and UAE Labour Law.
POSITION SUMMARY
Tawasul Alsada Documents Clearing LLC is seeking an experienced HR, Accounts & Performance Management Coordinator to oversee the Company's accounting operations, financial compliance, human resources administration, employee performance management, recruitment, and organizational development.
This position is critical to maintaining the Company's financial health, ensuring regulatory compliance, improving operational efficiency, developing high-performing teams, and supporting management in achieving sustainable business growth.
The successful candidate will work directly with senior management and play an active role in strengthening financial controls, improving employee performance, recruiting quality talent, and maintaining a productive, compliant, and professional workplace.
KEY RESPONSIBILITIES1. Accounting & Financial Management
The successful candidate will be responsible for
- Maintaining accurate books of accounts in accordance with UAE accounting standards.
- Recording and verifying daily financial transactions.
- Managing Accounts Receivable and Accounts Payable.
- Performing bank reconciliations.
- Preparing monthly, quarterly, and annual financial statements.
- Preparing Profit & Loss Statements, Balance Sheets, Trial Balance, Cash Flow Statements, and management reports.
- Monitoring cash flow and liquidity.
- Supporting management with financial analysis and business decision-making.
- Ensuring complete and accurate financial documentation.
- VAT, Corporate Tax & Regulatory Compliance
The candidate must possess practical knowledge of UAE taxation and compliance requirements, including:
- VAT registration, amendments, and deregistration.
- Preparation and submission of VAT Returns.
- Corporate Tax record maintenance and compliance.
- Maintaining proper tax documentation.
- Coordinating with the Federal Tax Authority (FTA).
- Supporting external and internal audits.
- Ensuring compliance with UAE accounting regulations and reporting requirements.
- Maintaining statutory records and documentation.
- Budgeting, Cost Control & Profitability
Responsibilities include
- Preparing annual operating budgets.
- Preparing monthly departmental budgets.
- Monitoring budget utilization.
- Identifying unnecessary operational expenses.
- Recommending cost-saving measures.
- Monitoring business profitability.
- Preparing financial forecasts.
- Assisting management with business planning.
- Monitoring departmental expenditure.
- Supporting pricing and profitability analysis.
- Revenue Collection & Client Payment Management
The successful candidate will
- Monitor client receivables.
- Maintain ageing reports.
- Coordinate invoice preparation and payment collection.
- Follow up with clients regarding outstanding balances.
- Coordinate with Sales, Legal, and Operations departments regarding payment status.
- Ensure timely issuance of receipts and payment confirmations.
- Escalate overdue accounts where necessary.
- Support monthly revenue collection targets.
- Human Resources Management
The HR function includes responsibility for
Recruitment
- Preparing job advertisements.
- Shortlisting candidates.
- Interview coordination.
- Candidate assessment.
- Reference verification.
- Job offer preparation.
- Joining formalities.
- Employee onboarding.
Employee Administration
- Employee records.
- Leave management.
- Attendance monitoring.
- Payroll coordination.
- HR documentation.
- Visa and labour document coordination.
- Confidential employee file management.
Training & Development
- Employee induction programmes.
- Training coordination.
- Skills development.
- Performance coaching support.
- Continuous learning initiatives.
- Performance Monitoring & Evaluation
The role requires implementation and monitoring of an effective performance management system, including:
- Development of Key Performance Indicators (KPIs).
- Weekly performance reviews.
- Monthly performance evaluations.
- Departmental productivity analysis.
- Attendance and punctuality monitoring.
- Performance Improvement Plans (PIPs), where required.
- Employee performance scorecards.
- Incentive eligibility assessments.
- Performance reporting to Management.
The successful candidate should be capable of measuring individual and team productivity using objective performance metrics and recommending practical improvements.
- Talent Acquisition & Hiring
The candidate will be expected to build a strong workforce by:
- Identifying staffing requirements.
- Preparing professional job descriptions.
- Advertising vacancies.
- Screening applicants.
- Conducting structured interviews.
- Evaluating candidate competencies.
- Recommending suitable candidates.
- Coordinating recruitment documentation.
- Supporting probation and confirmation processes.
- Developing talent pipelines for future hiring.
The ability to identify high-performing candidates who align with the Company's culture and performance expectations is essential.
- Administration & Management Coordination
Responsibilities include
- Coordinating communication between departments.
- Preparing management reports.
- Maintaining operational documentation.
- Supporting strategic planning.
- Monitoring office administration.
- Coordinating meetings.
- Maintaining filing systems.
- Assisting senior management with organisational planning and operational improvements.
KEY PERFORMANCE INDICATORS (KPIs)
Performance will be evaluated using measurable indicators, including
Accounting & Finance
- Accuracy of accounting records.
- Timely month-end and year-end closing.
- Financial reporting accuracy.
- Bank reconciliation completion.
- Cash flow management.
- Zero significant accounting discrepancies.
VAT & Compliance
- VAT Return submissions within statutory deadlines.
- Corporate Tax compliance.
- Audit readiness.
- No compliance penalties due to negligence.
- Accurate regulatory documentation.
Budget & Financial Performance
- Budget adherence.
- Cost reduction initiatives.
- Profitability improvements.
- Timely financial analysis.
- Management reporting accuracy.
Revenue Collection
- Collection efficiency.
- Reduction in overdue receivables.
- Invoice processing accuracy.
- Timely payment follow-ups.
- Collection reporting.
Human Resources
- Recruitment turnaround time.
- Quality of new hires.
- Employee record accuracy.
- Payroll coordination.
- Employee retention support.
- HR documentation compliance.
Performance Management
- Timely KPI reviews.
- Monthly performance evaluations completed.
- Productivity reporting.
- Improvement in employee performance.
- Effective implementation of Performance Improvement Plans.
Recruitment & Talent Acquisition
- Time-to-fill vacancies.
- Quality of shortlisted candidates.
- Successful probation completion rate.
- Hiring process compliance.
- Candidate experience and professionalism.
Communication & Leadership
- Professional communication with clients and staff.
- Effective departmental coordination.
- Timely reporting to management.
- Problem-solving ability.
- Leadership and organisational effectiveness.
ESSENTIAL SKILLS
Applicants should demonstrate
- Strong accounting and financial management skills.
- Comprehensive understanding of UAE VAT and Corporate Tax requirements.
- Experience preparing financial statements.
- Strong HR administration and recruitment experience.
- Knowledge of performance management systems.
- Excellent leadership and communication skills.
- High ethical standards and confidentiality.
- Ability to work independently and under pressure.
- Strong analytical and organisational skills.
- Proficiency in Microsoft Excel and recognised accounting software.
PROBATION
The successful candidate will complete a three (3) month probation period.
Confirmation of employment will depend upon
- Overall job performance.
- Financial accuracy.
- Compliance with Company policies.
- Professional conduct.
- Attendance and punctuality.
- Contribution to organisational performance.
- Successful achievement of assigned KPIs.
WHO SHOULD APPLY?
Applications are invited only from candidates who
- Have a minimum of three (3) years of practical UAE experience in Accounting, Finance, HR, or Office Administration.
- Possess hands-on knowledge of UAE VAT, Corporate Tax, budgeting, payroll, auditing support, and financial reporting.
- Have proven experience in recruitment, employee performance evaluation, and HR coordination.
- Can independently manage multiple responsibilities while maintaining high standards of accuracy and professionalism.
- Are currently available in the UAE.
- Can join immediately.
Immediate Joiners with demonstrated UAE experience and strong organisational, financial, and HR management capabilities will be given preference.
Pay: From AED3,000.00 per month
Work Location: In person
