Executive assistant - Chief of staff

Dear Candidate,

Greetings from Connecting Minds HR Services.

Role Overview

We are looking for a highly professional, smart, confident, and mature Executive Assistant to support the Chief of Staff office. The ideal candidate must have strong experience working in a fast-paced corporate office and should be capable of dealing with senior leadership and C-suite executives such as CEO, CFO, CTO, CIO, COO, and other key stakeholders.

This role requires someone who is sharp, organized, proactive, and strong enough to manage a busy executive office with confidence, confidentiality, and professionalism.

Key Responsibilities

• Provide high-level executive and administrative support to the Chief of Staff.
• Manage complex calendars, meetings, appointments, and daily schedules.
• Coordinate with C-suite executives, senior leadership, internal teams, and external stakeholders.
• Arrange local and international travel, including flights, hotels, visas, transport, and full itineraries.
• Prepare meeting agendas, take Minutes of Meeting, track action points, and follow up on deadlines.
• Organize board meetings, leadership meetings, management reviews, and confidential discussions.
• Handle emails, correspondence, documentation, presentations, and reports with accuracy.
• Support the Chief of Staff in daily office coordination, priorities, and executive communication.
• Maintain confidentiality while handling sensitive business and leadership information.
• Ensure smooth communication between the Chief of Staff office and different departments.
• Manage last-minute changes, urgent requests, and high-pressure situations professionally.
• Keep records, files, calendars, travel plans, and meeting documents well organized.

Requirements

• Minimum 10+ years of experience as an Executive Assistant, Personal Assistant, or Senior Office Coordinator.
• Must have experience working in a busy corporate office environment.
• Prior experience supporting C-suite executives or senior leadership is mandatory.
• Strong experience in calendar management, travel management, agenda preparation, and MOM.
• Excellent communication skills in English.
• Smart, confident, polished, and professional personality.
• Strong organizational, multitasking, and follow-up skills.
• Ability to work under pressure and manage confidential matters.
• Must be proactive, detail-oriented, and capable of handling senior-level stakeholders.
• UAE / GCC experience will be an advantage.

Ideal Candidate Profile

The ideal candidate should be someone who has worked closely with senior executives and understands how a high-level leadership office operates. The person must be mature, presentable, quick-thinking, and capable of handling pressure, priorities, and confidential matters with confidence.

If you are interested to apply, kindly share your updated CV along with the below details:

• Current Salary
• Expected Salary
• Notice Period
• Visa Status

We look forward to hearing from you.