Accounts Payable and Payroll Accountant

About Us

Planned Parenthood League of Massachusetts (PPLM) is the state’s leading provider of sexual and reproductive health care, nationally recognized for education and research. Our mission: ensure everyone in Massachusetts has access to compassionate, judgment-free care and education. We operate four health centers and offer telehealth statewide as part of a network of 600 Planned Parenthood affiliates nationwide.

About The Role

We are seeking a detail-oriented Accounts Payable & Payroll Accountant to support our Finance team. This position is responsible for accounts payable, payroll support, general ledger activities, inventory accounting, reconciliations, and audit preparation.

The successful candidate will help ensure accurate and timely financial processing, maintain compliance with applicable laws and regulations, and contribute to continuous process improvement initiatives.

Your Day to Day

Accounts Payable

• Manage the full accounts payable process, including vendor setup, invoice review and coding, approval routing, and payment processing via check and ACH
• Maintain vendor records and support compliance with IRS W-9 and 1099 reporting requirements
• Review expense accounts and assist with month-end accrual determinations

Payroll

• Maintain payroll data accuracy and collaborate with Human Resources to support payroll processing
• Ensure compliance with federal, Massachusetts, and applicable local payroll, tax, and wage-and-hour requirements
• Prepare and reconcile payroll-related journal entries and liability accounts
• Support quarterly and year-end payroll reporting activities

General Ledger & Financial Reporting

• Prepare journal entries and perform account reconciliations as part of the monthly close process
• Analyze general ledger accounts and assist with financial reporting
• Support the administration and maintenance of financial systems

Inventory Accounting & Reconciliation

• Maintain accounting records for inventory transactions
• Perform reconciliations between inventory management systems and the general ledger
• Review inventory adjustments, transfers, and write-offs for accuracy and appropriate documentation
• Partner with operations and inventory teams on physical counts, variance investigations, and related accounting entries

Audit, Compliance & Process Improvement

• Prepare audit schedules and supporting documentation for internal and external audits
• Assist in strengthening internal controls and improving finance-related processes
• Perform other accounting and finance duties as assigned

Qualifications

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field or an equivalent combination of education, training, and experience
• Demonstrated experience in accounting, including accounts payable and payroll functions
• Proficiency with Microsoft Excel and Word
• Knowledge of general ledger accounting, reconciliations, and financial reporting
• Familiarity with internal controls and process improvement practices

Preferred Qualifications

• Experience with Blackbaud Financial Edge or a similar ERP/financial management system
• Experience with inventory accounting and inventory management systems

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Effective written and verbal communication skills
• Ability to handle confidential financial and payroll information with discretion
• Strong collaboration skills and ability to work across Finance, Human Resources, and Operations teams

Why Join Us?

We offer a comprehensive and competitive benefits package, including

• Generous Paid Time Off
• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan with employer match
• Life and Disability Insurance
• Professional Development Opportunities
• Commuter Benefits
• A mission-driven workplace that values equity, inclusion, and belonging

PPLM is a 501(c)(3) charitable organization, and an equal opportunity employer that values a diverse workforce and a culture of inclusivity and belonging. Equity, diversity, and inclusion are core values at PPLM and a chance for us to make long-term, meaningful change.

We are actively working to build a culture that reflects the communities we serve and embodies cultural humility, recognizing that advancing health equity begins within our own organization. We are taking steps to make progress in our own organization and are committed to building an equity practice in all aspects of our work.

We believe that communities most impacted by health inequities must be centered in the work we do. Therefore, we strongly encourage applications from Black, Latinx, Asian, and Indigenous people of color, Trans and gender non-conforming people, LGBTQIA+ people, people with disabilities, and working-class people for all our positions.

Employment and advancement at PPLM are based on individual qualifications and abilities, without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under law.

Based on a 37.5 hour work week