Senior Manager (Event Production & Operations)

WE CREATE MOMENTS THAT MATTER

No spectacular event ever starts with someone saying, “We just want something ordinary”. At The Moment Collective, we have always created opportunities for people to come together and share unique experiences that result in moments that matter to them. We aim to and pride ourselves in setting the benchmark in experiential marketing.

More than just events, it takes a symphony of parts like brand strategy, architecture, content development, experiential design, logistics, production, technology and artistry, all working collectively in harmony to create defining brand moments - that connect to people viscerally.

Role Description

The Production Manager is responsible for overseeing the planning, coordination, fabrication, technical execution, and on-site delivery of event production projects. This role bridges creative concepts with practical execution, ensuring all production elements are delivered safely, efficiently, on schedule, and within budget.

The Production Manager works closely with project managers, designers, suppliers, and technical partners to deliver high-quality corporate events, exhibitions, roadshows, launches, conferences, festivals, and experiential activations.

Key Accountabilities

Production Planning

• Review event concepts, technical drawings, and production requirements to determine execution feasibility
• Develop detailed production plans, work schedules, and installation timelines
• Identify production risks and propose practical solutions
• Plan manpower allocation across multiple concurrent projects
• Coordinate production activities from pre-production through dismantling

Fabrication & Carpentry

• Oversee fabrication of custom-built event structures, scenic elements, exhibition booths, and display units
• Liaise with carpentry workshops and fabrication vendors to ensure quality workmanship.
• Review production drawings for buildability and structural practicality
• Ensure fabrication complies with design intent, engineering requirements, venue regulations, and safety standards
• Conduct quality inspections before delivery to site

Technical Production

• Manage all build and AV technical production requirements
• Coordinate technical rehearsals and equipment testing
• Work closely with technical suppliers and venue technical teams
• Troubleshoot technical issues during setup and live events

Operations & Logistics

• Plan delivery schedules, transportation, and loading/unloading operations
• Coordinate warehouse inventory, equipment preparation, and asset tracking
• Ensure all production materials arrive on site according to schedule
• Manage installation and dismantling works
• Monitor productivity and workflow during build-up

Site Management

• Lead production teams during event setup and strike
• Supervise contractors, freelancers, technicians, carpenters, and labour crews
• Conduct daily production briefings
• Ensure work progresses according to timeline
• Resolve on-site issues quickly and effectively
• Coordinate with venue management and appointed contractors

Vendor & Supplier Management

• Source and manage production vendors and technical suppliers
• Obtain quotations and negotiate pricing
• Evaluate supplier performance
• Build long-term relationships with reliable vendors
• Ensure suppliers meet agreed timelines and quality standards

Budget Management

• Prepare production cost estimates
• Monitor production expenditure against project budgets
• Identify cost-saving opportunities without compromising quality
• Track variation orders and additional production costs

Health, Safety & Compliance

• Ensure compliance with Workplace Safety and Health (WSH) regulations
• Conduct site risk assessments
• Ensure safe work practices during fabrication and installation
• Verify structural safety of temporary event structures
• Ensure all contractors comply with venue and regulatory requirements
• Maintain incident reports and safety documentation where required

Team Leadership

• Lead and mentor production coordinators and site crews
• Allocate responsibilities effectively
• Foster a collaborative and solutions-oriented working environment
• Provide technical guidance to project managers and designers during project development

The person we are looking for

• Minimum 5 years of experience in event production, technical production, exhibition fabrication, or related industries.
• Experience managing multiple projects simultneously
• Experience in corporate events, conferences, exhibitions, roadshows, and experiential activations is preferred
• Excellent project management skills
• Strong leadership and team management abilities
• Technical problem-solving skills
• Ability to read and interpret technical and construction drawings
• Excellent negotiation and vendor management skills
• Budget management and cost control
• Strong communication and stakeholder management skills