Associate Project Manager

Position description:

We are looking for a motivated and detail-oriented Associate Project Manager to join our team. This role is ideal for an early-career professional who is interested in project management, software implementation, technology, and client engagement.

Working with cross-functional teams, developers, and customers, you will drive the planning, coordination, and successful implementation of Odessa’s platform. You will manage project activities, track timelines and risks, facilitate communication among stakeholders, and ensure projects stay organized and on track throughout the delivery lifecycle.

We strongly prefer candidates who are local to the Philadelphia area and can collaborate in our office 2 to 3 days per week.

Primary Responsibilities

• Manage software implementation projects across the full lifecycle, from initiation through completion.
• Lead project planning, scheduling, documentation, and coordination of project activities.
• Analyze project data, track performance metrics, and build reports/dashboards to support data-driven decision-making.
• Draft and distribute weekly internal project status reports consolidating workstream-level updates from functional leads into project status dashboards.
• Document and distribute meeting minutes, action items, and decisions from governance forums, and track open action items to closure across all forums.
• Maintain project RAID logs (Risks, Actions, Issues, Decisions).
• Update the project schedule with accurate % complete based on team-reported progress, and monitor milestones, deliverables, dependencies, and KPIs from both plan and financial perspectives.
• Maintain the holiday and leave calendar for both Odessa and client teams.
• Coordinate meetings with internal teams and clients and ensure follow-up on key actions.
• Monitor project progress and escalate potential risks, issues, or delays as appropriate.
• Maintain project plans, work breakdown structures, and project schedules.
• Collaborate with business, technical, and client stakeholders to support project objectives.
• Interact directly with customers in a client-facing capacity, building and maintaining strong, trust-based relationships through professional, responsive communication.
• Help ensure adherence to PMO standards, methodologies, processes, and best practices.
• Support user acceptance testing, deployment activities, and project closeout tasks.
• Develop familiarity with software implementation projects, system integrations, and data migration activities.
• Take full ownership of assigned workstreams and independently manage small projects.
• Provide support to senior Project Managers and the wider project team as required.
• Experience &

Qualifications

• Bachelor’s degree in Business Administration, Management, Information Systems, Economics, or a related field.0–2 years of experience through internships, academic projects, or professional roles in project coordination, business operations, technology, or related areas.
• Interest in learning and applying project management methodologies.
• Ability to organize work, manage priorities, and support project execution.
• Basic to intermediate proficiency with Jira and Microsoft Office, particularly Excel, PowerPoint, Project, Teams and Outlook.
• Strong attention to detail and analytical mindset, with an interest in data analytics, reporting, and drawing insights from project data.
• Effective communication skills and ability to collaborate with others.
• Comfortable in a customer-facing role, with strong interpersonal skills and a genuine ability to build and sustain positive client relationships.
• Eagerness to learn, take initiative, and grow a career in project management.
• Ability to travel up to 25%, as needed.