Accounts Payable Administrator

Must Haves

• 6 months - 2 years of Accounts Payable experience (can be from education)
• Proficiency in excel
• Strong attention to detail
• Experience with data entry in a high-volume space

Job Description

An Accounts Payable Administrator is responsible for accurately processing and auditing vendor invoices while ensuring compliance with company policies and internal controls. This role reviews and codes invoices, verifies approvals and purchase orders, and audits them for accuracy. They work closely with internal teams and external vendors to resolve billing discrepancies and payment inquiries.

This person will approve invoices from $2,500 - $10,000 for fuel. The position primarily reviews fuel and international audits. Attention to detail, strong communication skills, and the ability to thrive in a fast‑paced environment are key to success. This person will work alongside 7 other individuals. The team is willing and able to train upon hire.

Day to Day

• Process, review, and code vendor invoices to ensure accuracy and proper approvals
• Match invoices to purchase orders and resolve discrepancies with internal teams or vendors
• Prepare and execute payment runs (ACH, checks, wire transfers) in accordance with schedules
• Respond to vendor inquiries regarding invoice status and payment timing
• Maintain organized records of invoices, approvals, and payment documentation
• Support month‑end close activities and assist with audit requests as needed
• Ensure compliance with company policies, internal controls, and accounting standards