Account Executive (Finance & Operations) – Up to $3,800 + Bonus

Account Executive (Finance & Operations)

• Basic Salary: Up to $3,800 + Bonus
• Working Hours: Monday to Friday, 9:00 AM to 6:00 PM
• Working Location: Kaki Bukit

The company is an established engineering and project-based solutions provider specializing in technical services, project support, and integrated business solutions. With a strong presence in Singapore, the organization supports clients across various industries and emphasizes operational excellence, quality service delivery, and efficient business processes.

The company offers a dynamic working environment with opportunities to handle diverse accounting, finance, and administrative functions.

Job Responsibilities

Accounts Payable & Accounts Receivable

Accounts Payable

• Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
• Process supplier payments according to company schedules.
• Reconcile supplier statements and resolve billing discrepancies.

Accounts Receivable

• Issue invoices for project and maintenance jobs accurately and promptly.
• Monitor outstanding receivables and follow up with customers on overdue payments.
• Maintain AR aging schedules and coordinate with internal teams on billing progress.

Stock & Shipment Management

Stock Management

• Maintain accurate inventory records and track stock movements.
• Conduct quarterly stock take and reconcile inventory variances.

Shipment Management

• Monitor shipments and ensure GST declarations and related documentation are completed.
• Arrange payment for GST declarations.
• Coordinate with suppliers and relevant parties regarding supplier invoice payments.

GST Submission & Financial Closing

• Maintain and update GST records in compliance with statutory requirements.
• Prepare and submit quarterly GST filings accurately and on time.
• Perform monthly bank reconciliations.
• Support monthly and quarterly closing activities, including journal entries and account reconciliations.

Cost Sheet Management

• Update project cost sheets regularly to ensure accurate cost tracking.
• Support accurate billing and revenue recognition through proper cost management.

General Ledger (GL) Accounting & Reporting

• Perform monthly GL closing to ensure accurate recording of transactions.
• Prepare and post journal entries, accruals, and adjustments.
• Reconcile balance sheet schedules and resolve discrepancies.
• Support preparation of internal management reports.

Audit & Finance Support

• Assist with monthly, quarterly, and annual financial reporting.
• Support annual audit activities by preparing schedules and required documentation.
• Maintain proper financial records for audit and compliance purposes.
• Liaise with internal departments including Project, FM, HR, and Admin teams on finance matters.
• Assist in improving accounting workflows, internal controls, and reporting processes.
• Perform other finance and administrative duties assigned by the Accounts Manager.

Administrative Support

• Coordinate flight reservations, hotel accommodations, and visa applications for business travel.
• Support sales coordination activities, including preparation of quotations and issuing invoices when required.

Requirements

• Diploma in Accounting or equivalent qualification.
• LCCI, CAT, or other accounting certifications will be advantageous.
• 3 years of accounting in engineering, trading, import/export, or project-based industries.
• Experience in inventory accounting, stock management, and shipment-related transactions.
• Familiarity with project costing, cost tracking, and billing processes.
• Proficient in Microsoft Excel.
• Experience with QuickBooks accounting software.
• Knowledge of import/export documentation, customs declarations, and logistics processes.