Cost Controller (Inventory & Production)

Role purpose

This is a field-first Cost Controller role responsible for inventory control, production costing, yields and variance management across CPU, roastery and outlets. You will enforce Supy discipline (GRNs, transfers, wastage, production outputs, counts), verify reality on-site, and produce weekly and monthly COGS/margin reporting.

This is not a desk job. You are expected to be present in outlets and CPU/roastery regularly, run checks, challenge discrepancies, and close issues with owners and deadlines.

Key responsibilities

Supy ownership (non-negotiable)

• Own Supy data integrity: item master/UOMs, pack sizes, recipes/BOMs, yield factors, approved wastage reasons.
• Ensure all locations follow the same Supy workflow for GRNs, transfers, returns, wastage, production, and stock counts.
• Train outlet/CPU teams and enforce compliance (no shortcuts, no “we’ll fix later”).

Inventory control (CPU + roastery + outlets)

• Design and run cycle counts (key SKUs weekly; full counts monthly) with strict sign-offs.
• Investigate and explain variances; issue corrective actions and re-counts where needed.
• Control stock adjustments through a documented approval workflow (evidence + root cause + approver).
• Monitor shrinkage/expiry/breakage and drive reduction plans with Ops and CPU/Roastery.

Production costing (CPU)

• Implement batch reporting in Supy (inputs → outputs → waste) and track yield variance vs standard.
• Ensure CPU production is correctly transferred/issued to outlets and valued consistently.

Roastery costing

• Track green coffee inventory, roasted outputs, and roast loss/shrinkage by batch.
• Investigate variances (bean type, roast profile, handling, storage) and implement controls to reduce unexplained loss.

Weekly reporting (for Operations)

• Produce a Weekly COGS & Margin Pack (by outlet + consolidated) showing:
• waste/shrink trend
• yield variances (CPU/roastery)
• PPV / supplier price movements (where available)
• top 10 variance drivers + actions/owners/deadlines
• Run a short weekly review with Ops to close actions (not just present numbers).

Month-end / audit support

• Provide month-end schedules: inventory valuation support, GRNI/receiving cut-off support (as applicable), adjustment register, variance explanations.
• Support Finance with audit requests related to inventory, costing, wastage, yield, and production documentation.

Management style / field expectations

• You are expected to be proactive and present on-site: outlets, CPU and roastery.
• Comfortable challenging teams, enforcing standards, and stopping leakage.
• You verify physically: receiving, storage, portioning, production, transfers—not “Excel-only.”

Deliverables (explicit)

Weekly

• Cycle count compliance report + variance summary + action log
• Weekly COGS/Margin pack + top drivers and actions

Monthly

• Full count results + adjustments register (approved)
• Inventory reconciliation support pack + variance explanations
• CPU/roastery yield & waste report

KPIs

• Count compliance % (planned vs completed)
• Shrink/waste reduction trend
• Variance closure rate (open issues vs closed)
• Supy transaction compliance (GRNs/transfers/wastage/production posted on time)
• Quality and timeliness of weekly pack and month-end schedules

Requirements

• 5–10+ years as Cost Controller / Cost Accountant / Inventory Controller in multi-site F&B (CPU/commissary/production is a strong advantage).
• Strong hands-on inventory control and variance investigation capability.
• Supy experience strongly preferred (or proven experience with similar F&B inventory/recipe systems and ability to learn fast).
• Strong Excel; Power BI a plus.
• Field-based mindset: comfortable visiting sites frequently and enforcing discipline.