Administrator – Facilities Management (FM Industry Experience Required)

We are looking for an experienced Administrator with Facilities Management (FM) industry background to join our team. The candidate will be responsible for providing administrative support to FM operations, maintaining records, coordinating with clients, supervisors, and technicians, and ensuring smooth daily operations.

Responsibilities

• Provide administrative support to Facilities Management operations team.
• Prepare, maintain, and update documents, reports, trackers, and records.
• Coordinate with supervisors, engineers, technicians, and clients for daily activities.
• Handle work orders, service requests, and follow-ups through CAFM/FM systems.
• Maintain employee attendance, timesheets, schedules, and manpower records.
• Prepare quotations, invoices, purchase requests, and other related documentation.
• Coordinate with suppliers, subcontractors, and internal departments.
• Assist in Planned Preventive Maintenance (PPM) scheduling and tracking.
• Maintain proper filing system for contracts, reports, and compliance documents.
• Prepare daily, weekly, and monthly FM operational reports.
• Support HR, procurement, and operations whenever required.
• Ensure all administrative activities are completed accurately and on time.

Requirements

• Minimum 2+ years of experience as an Administrator in the Facilities Management industry.
• Knowledge of FM operations, PPM, work orders, and maintenance coordination.
• Experience using CAFM systems will be an advantage.
• Good knowledge of MS Office (Excel, Word, Outlook).
• Strong communication and coordination skills.
• Ability to handle multiple tasks and work under pressure.

Application Question(s)

• How many years of experience do you have as an Administrator in the Facilities Management (FM) industry?
• What is your current salary?
• What is your expected salary?
• What is your notice period? (Number of days)

Work Location: In person