Executive Assistant / Document Controller (Construction Site) – Sharjah

Job Title: Executive Assistant / Document Controller (Construction Site) – Sharjah

We are hiring an Executive Assistant (Document Controller) to support our construction site operations in Sharjah. The role suits someone organized, proactive, and comfortable working in a fast-paced environment while aiming to grow professionally and personally.

Key Responsibilities

• Manage document control for site/project records (incoming/outgoing, filing, version control, tracking logs)
• Prepare, format, and maintain documents such as letters, reports, memos, transmittals, trackers, and minutes of meeting
• Coordinate meetings: schedule, send invitations, prepare agenda (as instructed), take minutes, and follow up action items
• Handle tasks assigned by the manager, including follow-ups with suppliers, subcontractors, and internal team members
• Manage email and phone communication professionally in English
• Maintain site files (delivery notes, invoices, permits, approvals, material submittals) and ensure timely submissions
• Support basic procurement admin: RFQs, collecting quotations, and purchase request follow-up
• Assist with site admin/HR coordination when needed (attendance, timesheets, staff coordination)

Requirements

• Bachelor’s degree (required)
• Excellent English communication (spoken and written)
• No experience required (fresh applicants welcome); construction/site admin or document control experience is preferred
• Strong computer skills (MS Word, Excel, Outlook) and ability to learn systems quickly
• Can handle multiple tasks, prioritize work, and meet deadlines under pressure
• Positive attitude, professionalism, and willingness to learn
• Willing to work site-based in Sharjah.
• Experience in Oracle Aconex is a plus.

Salary

• 3,000 AED to 3,500 AED per month, all-inclusive (depending on skills/interview)
• Accommodation is provided.

Pay: AED3,000.00 - AED3,500.00 per month

Work Location: In person