HR Admin officer

HR Operations & Employee Relations

Maintain up-to-date employee records, including personal data, attendance, and leave tracking.

Handle full-cycle employee onboarding and exit formalities.

Act as the first point of contact for all employee HR-related queries.

Support recruitment efforts including coordination, scheduling, and documentation.

Assist with performance management processes and documentation.

Handle disciplinary and grievance matters in coordination with the HR Head.

Manage pay card details and payroll coordination for workers.

Assist in the preparation of HR reports and support ad hoc HR projects.

Administrative Duties

Manage reception duties and serve as a liaison between internal departments and external vendors.

Maintain and update utility reports, vehicle records, and maintenance contracts.

Handle petty cash and obtain quotations as needed.

Assist in internal logistics including travel arrangements and expense processing.

Handle documentation and maintenance of company vehicles.

Maintain company records and archives according to internal policy and legal standards.

Compliance & Regulatory Coordination

Work closely with the PRO to ensure timely processing and renewal of:

Iqama, Work Permit, Exit/Re-entry Visas

GOSI Registration and Updates

Chamber of Commerce Certificate

Commercial Registration (CR)

Municipality License

ZATCA (Tax & E-invoicing) Compliance

Immigrations and Labor Office documentation

Ensure HR practices are fully aligned with Saudi Labor Law and ministry regulations.

Stay up-to-date with local regulatory changes and provide guidance to management on compliance matters.

Requirements

Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Must have a Saudi driving license

Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.

Language Skills: Fluent in English and proficiency in Arabic is highly desirable.

Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.

Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.

Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.

Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.

Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.

Ability to exhibit composure, patience, and confidence when facing difficult situations

Self-starter with a proven track record of multi-tasking abilities

Hands on experience with various types of HR policies design and implementation.

Good knowledge of Saudi labor law and industry practices.

Pay: From ﷼3,500.00 per month

Application Question(s)

• Reason for leaving current job
• Current salary
• Is the salary posted for this job acceptable to you?

Experience

• Handling full-cycle employee onboarding to exit formalities.: 2 years (Preferred)
• Camp managment: 2 years (Preferred)
• Vehicle managment: 2 years (Preferred)
• handling employee disputes: 2 years (Preferred)
• handling full-cycle of emp onboarding to exit formalities: 2 years (Preferred)

License/Certification

• Transferrable Saudi Iqama (Required)
• Saudi Driving license (Preferred)

Location

• Dammam (Preferred)

Work Location: In person