Executive Assistant to the CEO

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide dedicated support to the Chief Executive Officer and senior leadership team. This role is ideal for a professional who excels in a fast-paced environment, anticipates business needs, and ensures seamless executive operations.

The successful candidate will play a critical role in managing executive priorities, coordinating internal and external stakeholders, and maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

Executive Calendar & Time Management

• Manage the CEO's complex calendar, including scheduling, rescheduling, and resolving conflicts.
• Prioritize appointments and protect executive focus time.
• Coordinate meetings with internal teams, clients, suppliers, partners, and external stakeholders.
• Arrange travel itineraries, accommodation, and logistics when required.

Executive Communication

• Manage and prioritize the CEO's inbox and correspondence.
• Draft, edit, and proofread professional emails, reports, presentations, letters, and other business documents.
• Serve as a key point of contact on behalf of the CEO with professionalism and discretion.
• Communicate effectively with stakeholders in English; Arabic is an added advantage.

Meeting & Project Coordination

• Prepare meeting agendas, briefing documents, and presentation materials.
• Record meeting minutes, track action items, and ensure timely follow-up.
• Coordinate executive meetings, leadership sessions, board meetings, and company events.
• Monitor progress of assigned tasks and ensure deadlines are achieved.

Administrative & Operational Support

• Maintain confidential records, documents, and filing systems.
• Support business projects, company initiatives, and special assignments.
• Liaise with vendors, service providers, government authorities, and external partners as required.
• Provide administrative and operational support to the CEO and leadership team.

Required Qualifications & Experience

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting C-level executives.
• Excellent written and verbal communication skills in English.
• Arabic language skills are highly desirable.
• Strong organizational, planning, and multitasking abilities.
• Exceptional attention to detail with the ability to manage multiple priorities.
• High level of integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to work independently under pressure and meet tight deadlines.
• Must be currently based in Qatar with a valid QID and transferable visa/NOC.

Preferred Experience

• Previous experience within Retail, FMCG, Hospitality, Food & Beverage, or a fast-paced startup environment.
• Familiarity with project management and scheduling tools.
• Experience coordinating with senior executives and cross-functional teams.

Key Competencies

• Outstanding organizational and time management skills.
• Strong problem-solving and decision-making abilities.
• Excellent interpersonal and stakeholder management skills.
• Proactive mindset with the ability to anticipate executive needs.
• High degree of adaptability in a dynamic business environment.
• Strong ownership, accountability, and follow-through.

Pay: QAR8,000.00 - QAR10,000.00 per month

Work Location: In person