Executive Assistant And Office Manager

Job Summary

The Office Manager will be responsible for overseeing the daily administrative and operational activities of the Doha office, ensuring an efficient, professional, and well-organized working environment.

The role requires a highly organized, proactive, and discreet professional capable of supporting senior executives, coordinating with external vendors and service providers, and maintaining high standards of office administration within a regulated financial services environment.

Key Responsibilities

• Manage day-to-day office operations and ensure smooth administrative functioning.
• Coordinate office maintenance, supplies, facilities management, and vendor relationships.
• Provide administrative support to senior management and investment professionals.
• Manage calendars, meetings, conference calls, and travel arrangements.
• Coordinate visas, hotel bookings, transportation, and executive logistics.
• Prepare correspondence, presentations, reports, and meeting materials.
• Handle confidential information with discretion and professionalism.
• Assist in organizing board meetings, committee meetings, and corporate documentation.
• Maintain organized records of legal, compliance, and corporate documents.
• Support internal processes relating to QFC and regulatory requirements.
• Process office-related invoices and coordinate with finance teams.
• Support onboarding processes for new employees.

Skills

Qualifications & Experience

• Bachelor’s degree in business administration or a related field.
• 3–6 years of experience in office management, executive administration, or operations support.
• Previous experience within financial services, asset management, banking, or professional services is preferred.
• Knowledge of Qatar Financial Centre (QFC) procedures is considered an advantage.

Skills & Competencies

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills in English.
• High level of professionalism and confidentiality.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and proactively.
• Strong interpersonal skills and ability to coordinate across teams and external stakeholders.