Office Admin

at Premium Middle East Trade LLC we aare looking for an Office Administrator to manage daily office operations, coordinate administrative tasks, and support the supply chain and sales teams. This role is responsible for handling correspondence, maintaining records, organizing schedules, and ensuring efficient office workflow. The position reports to the Operations Manager.

Key Responsibilities

• Answer and direct phone calls, respond to emails, and greet visitors professionally
• Maintain organized filing systems for company documents, contracts, invoices, and correspondence
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supplies inventory and place orders as needed
• Assist with data entry and maintain accuracy of information in company databases
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for management staff
• Assist with basic bookkeeping tasks including expense tracking, invoice filing, and payment follow-up
• Support HR activities such as scheduling interviews and maintaining employee attendance records
• Coordinate with external vendors and service providers for office maintenance and supplies
• Provide general administrative support to sales, procurement, and logistics teams as needed
• Perform general clerical duties including photocopying, scanning, and filing

Requirements

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in a trading, supply chain, or industrial products environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is required
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance

Pay: RO400.000 - RO600.000 per month

Work Location: In person