Senior Executive Assistant (Law Firm Experience Required)

Position: Senior Executive Assistant

Location: Downtown Los Angeles, CA (Onsite)

Pay: $150,000 to $175,000 annually (Exempt)

Experience: 10+ years of experience providing executive-level support and serving as the primary point of contact for executives.

Education: Bachelor’s degree preferred; high school diploma or equivalent required.

Type: Full-time; Direct Hire

Schedule: Monday – Friday, 9:30am to 5:30pm (OT as needed)

Kent Daniels & Associates is seeking a Senior Executive Assistant to join our dynamic law firm client!

Job Description

• Draft, proofread, and edit correspondence, presentations, and documents to ensure accuracy, professionalism, and alignment with firm standards.
• Manage incoming communications; triage priorities and respond/escalate; manage courier services and shipping logistics.
• Process expense reports and vendor invoices, ensuring timely submission, tracking, and resolution of discrepancies
• Coordinate distribution of legal work through centralized functions and track completion status.
• Proactively align with assigned executives on priorities, emerging needs, and follow-up actions; manage complex and dynamic calendars across multiple priorities.
• Coordinate/schedule meetings and maintain executives informed of all details.
• Maintain real-time awareness of executive availability and ensure accessibility for urgent matters.
• Prepare meeting logistics (agendas, materials, A/V setup, and catering coordination).
• Attend meetings to capture notes, track action items, and follow through to completion.
• Build strong relationships with administrative and operational teams to facilitate efficient scheduling and coordination.
• Coordinate complex travel arrangements in partnership with the Travel Department, including itinerary planning and booking confirmations.
• Monitor travel schedules and proactively communicate updates, delays, or changes. Maintain/update contact records and relevant databases.
• Ensure all travel logistics/documentation are prepared in advance; provide support within the travel systems.
• Manage attorney time entry processes (assigning appropriate task codes, reviewing entries for compliance with client billing guidelines, reconciling discrepancies, and ensuring timely submission of all attorney time records).
• Serve as primary liaison between attorneys and billing department (conducting initial reviews of pro forma invoices, identifying/correcting errors, recommending revisions, coordinating updates, and obtaining approval for final client invoices).
• Support attorneys in addressing client billing inquiries, fulfilling requests for billing-related information, and resolving invoicing issues to ensure accurate and timely client service.
• Manage file lifecycle, including archiving, offsite storage coordination, and document cleanup for efficiency/compliance.
• Support firm initiatives and projects by collecting, organizing, and synthesizing information for executive review.
• Independently manage assigned projects, ensuring deadlines are met and stakeholders are kept informed.
• In collaboration with the Administrative Manager, provide guidance, training, and support to others.
• Contribute to team best practices, knowledge sharing, and continuous improvement efforts.
• Perform other duties and responsibilities to support evolving business needs.

Position Requirements

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational, communication, and time management skills with proven ability to prioritize competing demands.
• Strong analytical and problem-solving skills, with the ability to synthesize information and support decision-making.
• Ability to work independently while maintaining close attention to detail.
• Ability to interact successfully with all levels.
• Ability to learn and leverage firm systems and technology tools.
• Demonstrated ability to handle highly confidential and sensitive information with discretion.

Benefits

• Health Benefits
• Retirement Options
• Paid Sick Leave and PTO
• Other benefits available

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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