We are currently seeking an experienced Personal Assistant for a full-time, in-person role based in Los Angeles, CA. This position will support a high-profile recording artist and requires exceptional discretion, strong judgment, polished communication skills, and prior experience supporting talent, artists, executives, or other high-profile individuals in fast-paced environments.
What Winning In This Role Looks Like
- You are trustworthy and maintain absolute discretion and confidentiality in all personal and professional matters
- You are proactive, resourceful, and consistently anticipate needs before they arise
- You are highly organized with exceptional attention to detail across scheduling, travel logistics, communication, and artist support
- You take full ownership of delegated tasks and ensure seamless follow through from start to finish
- You are calm under pressure and adaptable in fast paced, high demand environments with shifting priorities
- You are solution oriented with strong problem solving instincts and the ability to think independently
- You possess excellent judgment and confidently make decisions without requiring constant direction
- You are polished, professional, and confident in all interactions with management, vendors, industry contacts, and external partners
- You have excellent written and verbal communication skills and can manage correspondence professionally and efficiently
- You are skilled at multitasking and managing complex calendars, travel arrangements, and personal logistics simultaneously
- You maintain professionalism in social and entertainment environments and understand appropriate workplace boundaries
- You can receive direct feedback professionally
- You are dependable, flexible, and available to support urgent, evening, weekend, and travel related needs when necessary
- You are comfortable supporting a high profile artist during travel, performances, appearances, and personal commitments
- You are tech savvy and comfortable using Google Suite, Outlook, Mac OS, iPhone, and productivity platforms
- You are comfortable around pets and willing to assist with pet related scheduling
- You possess a valid passport and are comfortable traveling domestically and internationally as needed
Regular Tasks For This Role
- Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards
- Maintain and manage complex calendars, ensuring all appointments, travel, meetings, rehearsals, appearances, and recurring commitments remain current and organized
- Coordinate detailed domestic and international travel logistics including flights, accommodations, transportation, itineraries, visas, passport renewals, and schedule changes
- Prepare detailed travel packets, schedules, and itineraries while communicating logistics to all relevant parties
- Ensure the artist remains on schedule and proactively manage timing throughout travel days, events, and appearances
- Serve as a liaison between the artist, management team, vendors, publicists, glam teams, business partners, and external contacts
- Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion
- Manage healthcare-related scheduling, prescription tracking, medication reminders, and medical appointment coordination as needed
- Oversee day to day personal logistics including meals, travel necessities, wardrobe coordination, and personal requests
- Serve as the primary on site point of contact during events, appearances, travel, and artist related engagements
- Assist with packing, luggage coordination, wardrobe logistics, and travel preparation
- Coordinate household related operations including vendors, service providers, deliveries, and maintenance appointments as needed
- Coordinate pet related logistics including grooming appointments, dog walkers, and scheduling needs
- Maintain organization of important records, schedules, documents, contacts, travel information, and ongoing projects
- Provide support during performances, DJ events, promotional appearances, press opportunities, and travel engagements
- Maintain flexibility for evenings, weekends, international travel, and urgent support needs depending on scheduling demands
Skills / Experience / Education
- Previous experience as a Personal Assistant, Executive Assistant, Artist Assistant, Tour Assistant, or in a similar high-level support role required
- Prior experience directly supporting a recording artist, musician, entertainer, creator, public figure, or high profile executive strongly preferred
- Touring, travel, or live event experience highly preferred
- Highly organized with strong multitasking, prioritization, and time management abilities
- Strong critical thinking and problem solving skills with the ability to remain composed under pressure
- Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism
- Self starter with exceptional follow through and ability to work independently
- Detail oriented with strong administrative, organizational, and coordination skills
- Comfortable managing shifting priorities and working in demanding, fast-paced environments
- Proficient with Google Suite, Outlook, Mac OS, iPhone, and standard productivity tools
- Strong interpersonal skills with the ability to work effectively across diverse personalities and creative teams
- Flexible schedule with willingness to support travel, evenings, weekends, and after-hours needs as required
- Valid passport required
- Valid driver's license preferred Reference: ECNJOBID-66-249-73-129 in the application
