Executive Operations Assistant to Chief Revenue Officer & Head of Sales

Who is Nulixir?

Nulixir, a nano-biotechnology start-up, is a VC-backed business-to-business (B2B) company that develops, manufactures, and licenses intellectual property (IP) for smart nanocarriers, called nanovesicles, which optimize the performance of functional ingredients in food & beverage products.

Nulixir, as the Function HouseTM, is revolutionizing the functional ingredient space by introducing a realm of functionality and shaping the future of intelligent food. This patented technology (70+ patents) has applications across multiple verticals in food and beverage (e.g., nootropics, energy stimulants, vitamins, probiotics, protein, etc.).

Founded in 2019, the company brought together a team of CPG leaders, cancer researchers, US attorneys, and nutritionists to overcome long-standing challenges in the Food and Beverage Industry. The firm’s founder has extensive experience in the development of nanocarriers for cancer therapeutics.

In the past-year, Nulixir sales have grown ~8x with strong interest from small, mid-size and many large CPG companies to partner with Nulixir and incorporate the technology in their products. Nulixir boasts an impressive board of senior executives from companies like Pepsi, Danone, McKinsey & Company, Paine Schwartz Partners, etc.

The company currently has 30+ employees with a stellar executive team who come from food B2B companies such as ADM, Givaudan, Kerry, and ex-MBB consultants.

Position Title: Executive Operations Assistant to Chief Revenue Officer & Head of Sales

Position Overview

Do you thrive in fast-paced, high-visibility environments where priorities move quickly and execution matters every day? Nulixir is looking for an exceptional Executive Operations Assistant to the Chief Revenue Officer (CRO) & Head of Sales to help run the revenue engine of a hyper-growth company.

This is not a traditional admin role. You’ll act as the CRO’s execution partner—owning calendars, communications, and the operating rhythm—while helping drive key commercial processes: pipeline hygiene, meeting prep, customer follow-ups, internal coordination, and the systems that keep a sales org sharp.

You’ll sit at the center of deals, priorities, and cross-functional alignment—helping ensure the Sales team moves fast, stays organized, and delivers on aggressive growth targets.

Position Location

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area.

In this critically important role, you will be responsible for:

1. Executive Support & Scheduling (Revenue Leadership)

• Own calendar management for the CRO & Head of Sales: scheduling, prioritization, travel coordination, and rapid changes.
• Protect focus time for high-value work (customer calls, deal strategy, team coaching) and keep meeting hygiene world-class.
• Draft agendas, organize pre-reads, and ensure meetings end with clear action items and deadlines.
• Track commitments and follow-ups across internal and external meetings to ensure nothing drops.

2. Deal & Pipeline Execution Support (“Sales Control Tower”)

• Help maintain the weekly revenue operating rhythm: pipeline reviews, forecast calls, deal reviews, and key account check-ins.
• Ensure pipeline data is clean and current (stage, next steps, close dates, blockers) in coordination with Sales and RevOps.
• Prepare weekly dashboards and summaries for the CRO: pipeline movement, top deals, risks, and required actions.
• Keep a tight follow-up system on next steps after customer meetings (internal owners, deadlines, deliverables).

3. Cross-Functional Commercial Coordination

• Act as the coordination bridge between Sales and internal teams (R&D, Operations, Quality, Finance) to move deals forward.
• Own scheduling and follow-through for customer-facing workflows: NDAs, samples, kickoff calls, technical reviews, pilots, and commercialization timelines.
• Track key customer requests and make sure internal teams deliver on time (quotes, specs, COAs, samples, timelines).
• Help ensure that “what we promised” is clearly translated into operational execution.

4. Sales Process, Systems & Reporting

• Maintain and improve trackers, templates, and tools across the commercial org (deal notes, account plans, meeting templates, follow-up trackers).
• Support improvements to sales systems (CRM hygiene, reporting structure, standard operating cadence).
• Compile customer, market, and competitive intel into structured briefs for leadership.
• Support creation of high-quality internal and external materials (one-pagers, decks, meeting notes, executive summaries).

5. Events, Travel, and Team Enablement

• Coordinate key commercial travel, customer visits, conferences, and onsite customer experiences at Nulixir.
• Support the CRO & Sales team with logistics and execution for high-stakes meetings (agenda, attendees, prep, notes, follow-ups).
• Help onboard new commercial team members by standardizing tools and operating rhythms.

Relevant Job Experiences, Skills, and Key Requirements for this Role:

• 1–5+ years experience in an execution-heavy role: executive assistant (high-performing), sales operations support, commercial program coordinator, operations coordinator, or similar.
• Exceptional organization and ability to manage many moving parts with speed and accuracy.
• Strong written/verbal communication—clear, crisp, professional, and confident.
• Proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel; comfort building trackers and dashboards.
• High ownership and bias for action: you anticipate needs and close loops without being chased.
• Ability to work with confidential information and handle executive-level interactions with professionalism.
• Comfortable in a fast-paced start-up environment; you thrive when priorities shift and the bar stays high.

Nice to have

• Familiarity with CRMs (Salesforce, HubSpot) and sales workflows.
• Experience supporting customer-facing teams in B2B, CPG, food & beverage, biotech, or ingredients.
• Strong business writing skills and comfort supporting decks/one-pagers.
• Interest in sales, negotiation, and growth strategy.

We Offer

• A unique and diverse company culture, shaped by people with commitment, sense of responsibility, risk-taking and discipline
• An excellent start-up work environment, flat hierarchy, and short decision paths
• Competitive salary
• Health, Dental and Vision Insurance
• Annual Performance Bonus; and
• Stock options

Nulixirians’ Culture

We recruit, promote, and reward based off of our five core values:

• Sleeves Up – We provide the autonomy and creativity needed to own your role, iterate where needed and drive impact on a massive scale.
• 100% Transparency – Open feedback at all levels to fail fast, create in real time, and build an open culture.
• Be Defiantly Great – We accomplish what others think is impossible.
• Unconditional Empathy – We listen, respect each other, and solve real problems together.
• Be the solution, not just the critic – Take ownership and drive collaboration.

If you’re excited to be the execution backbone of a high-performing revenue team—and want to learn how real deals get done at a hyper-growth company—we’d love to hear from you.

Seniority Level: Associate / Mid-level

Industry: Food & Beverage Services | Biotechnology Research | Pharmaceutical Manufacturing

Employment Type: Full-time

Job Functions: Sales Operations | Executive Support | Commercial Program Coordination | Cross-Functional Execution

Skills

Executive Support, Scheduling, CRM Hygiene, Pipeline Tracking, Forecast Support, Stakeholder Management, Communication, Excel/Google Sheets, Deal Coordination, Process Improvement