Sr. Payroll Manager

About the Role

Validity’s Senior Payroll Manager reports to the VP - Finance & Revenue Controller and is responsible for managing all domestic and international payroll activities while driving process improvements, ensuring compliance & reporting, and playing a key role in administering stock-based compensation programs.

This role requires attention to detail, strong technical expertise, and the ability to collaborate across departments in a fast-paced environment.

This position is a hybrid work schedule that requires working a minimum of 3 days per week (Tuesday, Wednesday, and Thursday) in the team's Boston (Financial District) office.

Position Duties and Responsibilities

Payroll Management

• Manage/process U.S. and International (UK, Australia, Canada, and Brazil) payrolls consisting of 400+ FTEs, ensuring accuracy, timeliness, and compliance with local regulations.
• Partner with international payroll providers to coordinate payroll processing outside of the U.S.
• Prepare, execute, maintain, and update accurate documentation of payroll processes, policies, and procedures.
• Audit employee records and payroll data in Namely.
• Align payroll processes for newly aligned companies and align them with Validity’s corporate standards, including systems integration and onboarding.

Compliance and Reporting

• Research and provide guidance on complex payroll and tax issues, ensuring compliance with federal, state, and international regulations.
• Manage external and internal audits related to payroll and time & attendance, ensuring adherence to company and legal standards.
• Reconcile payroll registers to the General Ledger and provide summaries of earnings, taxes, deductions, leave balances, and other payroll-related data to leadership.
• Calculate payroll liabilities, including employee federal and state income taxes, Social Security, employer payroll taxes, unemployment, and workers’ compensation payments.
• Develop ad hoc financial and operational reporting to support decision-making.

Stock Compensation Administration

• Administer stock option plans including restricted stock units (RSUs).
• Manage the calculation, reporting, and taxation of equity transactions, including grants, exercises, and vesting schedules.
• Ensure compliance with equity compensation regulations, including 409A requirements.
• Partner with HR, Legal, and Finance teams to reconcile stock compensation accounts and maintain accurate records of all equity-related transactions.
• Respond to employee questions regarding stock compensation plans to ensure clear understanding of the benefits as well as tax & payroll implications.

Process Improvement and Leadership

• Identify opportunities to streamline payroll and equity processes, leveraging technology to enhance efficiency.
• Lead the implementation of best practices, policies, and procedures to improve payroll accuracy and reduce the need for adjustments.
• Collaborate with employees and management to address payroll questions and resolve discrepancies.
• Serve as a strategic partner to leadership, providing insights and recommendations on payroll policies and equity compensation strategies.

Required Experience, Skills, and Education

• 7+ years of experience managing domestic and international payrolls, with a strong understanding of multi-country payroll regulations.
• Strong proficiency in MS Office (Excel) & Namely HRIS (or similar payroll systems).
• Proven experience administering stock option plans for a private company, including equity-related tax compliance.
• Experience documenting, implementing, and communicating payroll and equity policies and procedures.
• Experience developing complex reporting and reconciliation tools.

Preferred Experience, Skills, and Education

• Certified Payroll Professional (CPP) certification.
• Blue Marble or other global payroll platforms.
• Knowledge of international tax and payroll compliance requirements in countries including the UK, Australia, Canada, and Brazil.
• Experience managing the implementation of HRIS systems.

Salary range $130,000 - $160,000 plus benefits, bonus opportunities and stock options. Final salary may vary depending on skills, location, and/or experience.

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