Office Administrator-Operations Lead

Boston Government Services, LLC. (BGS) is seeking an Office Administrator-Operations Lead to support the executive team in Washington, DC.

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities.

We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.

Work that Matters. People that Matter More. At BGS, we believe meaningful work starts with great people. We foster a culture built on respect, collaboration, and accountability—where employees are empowered to contribute ideas, grow professionally, and make an impact.

We care about our employees’ well-being through competitive benefits, clear expectations, and an environment that values both excellence and connection.

If you align with BGS’ company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!

Responsibilities

• Manage daily office operations to ensure an efficient and productive workplace.
• Oversee office supplies, equipment, vendors, and facility maintenance.
• Coordinate office moves, seating arrangements, and workspace planning.
• Maintain office policies, procedures, and operational documentation.
• Manage office budgets and administrative expenses.
• Serve as a resource for employees regarding office procedures and logistics.
• Coordinate onboarding logistics for new hires.
• Assist with employee engagement initiatives, recognition events, and office culture activities.
• Serve as the primary point of contact for building management and service providers.
• Serve as the administrator for E&E Business Unit SharePoint site, managing content updates, document libraries, permissions, and site organization.
• Works independently to support vice president with administrative tasks (sometimes of a confidential nature).
• Keep abreast of key issues, commitments, and priorities of leadership team.
• Perform market research activities.
• Prepare and/or edit corporate documents (e.g., presentations, meeting materials, corporate reports, correspondence, etc.).
• Maintain calendars, including scheduling of meetings and assisting with coordinating local office events.
• Coordinate registrations for conferences and tradeshows, including exhibiting and sponsoring.
• Greet clients and guests at front desk.
• Coordinate desk and office space for visiting staff.
• Manage catering orders and food and beverage needs, including stocking breakroom.
• Prepare letters and packages for shipment.
• Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to appropriate manager.
• Demonstrate judgement and initiative within provided guidelines.
• Coordinate travel arrangements and travel itineraries, including preparation of detailed expense reports.
• Coordinate and organize meetings, conference calls and video conferences, and arrange for conference rooms, and equipment as needed.
• Prepare, collect, review, and distribute meeting agendas.
• Receive, sort, and distribute mail and process incoming and outgoing correspondence.
• Independently anticipate problems and changing priorities, and alert manager as appropriate.
• Schedule appointments based on the manager’s commitments and priorities.
• May handle highly sensitive, business proprietary information.
• Draft and proof correspondence and capture meeting notes accurately and concisely.
• Plan and support meetings, briefings, and conferences, including logistics, agendas, background materials, and follow-up action tracking.
• Prepare, edit, and proofread executive-level correspondence, presentations, reports, and briefing materials, ensuring accuracy, clarity, and consistency with organizational and federal standards.
• Performs other tasks as required.
• Must be a U.S. citizen.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.

Minimum Qualifications

• Associate’s degree in English, Communications, Journalism, or Business Administration, or relevant discipline.
• Experience performing administrative tasks for multiple individuals.
• Ability to handle matters expeditiously and proactively, meet deadlines, and follow-through on projects to successful completion and exercise sound judgment and decision-making.

Preferred Qualifications

• Bachelor’s degree highly desired. At least 5 years of experience performing in a similar function.
• Knowledge of technical vocabularies and terminology common to federal government contracting.
• Detail oriented work ethic and ability to manage multiple assignments simultaneously.
• Excellent oral and written communication skills.
• Mastery of English grammar, mechanics, and usage.
• Advanced computer skills (Word, Outlook (including Calendar), Excel, Access, Adobe Acrobat, Power Point, Visio, etc.).
• Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
• Must be proactive with the ability to work autonomously with strong follow through and ability to meet deadlines.
• Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.
• Must be able to operate effectively in an extremely fast-paced, high energy, environment.
• Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
• High level of professionalism and ability to collaborate with all levels of the organization.

Location/Work Arrangement

• This position is located in (Washington, DC) and is a Hybrid Work Arrangement.
• Schedule is full-time, Monday – Friday 40-hour week.

Benefits

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.

This position is located in (Washington, DC) and is a Hybrid Work Arrangement.

Schedule is full-time, Monday – Friday 40-hour week.