Full time Front Desk Receptionist and Office Coordinator

Full Time Receptionist/Office Coordinator Location: OTJ Architects, DC Wharf

Status and Schedule: Hourly (40 hours a week): (8:15a-4:15p) Daily on site at 580 Water Street, SW DC-eligible for Benefits

Reports to: Chief People Officer

Position Summary OTJ Architects is seeking a professional, friendly, and highly organized, experienced Front Desk Receptionist Office and Coordinator to serve as the first point of contact for employees, clients, and visitors and coordinate facilities/administrative needs for the DC Wharf office.

This role is responsible for providing exceptional customer service while supporting daily office operations and administrative functions. The ideal candidate is proactive, self-directed, detail-oriented, and able to manage multiple priorities while maintaining a welcoming and professional environment consistent with OTJ's values and culture.

To help us better understand your experience, applicants are encouraged to include a LinkedIn profile URL on their resume.

Candidate must be close to DC Wharf location-Parking pass will be provide at employer cost.

• Greet and assist visitors, clients, vendors, and employees in a professional and welcoming manner.
• Manage the front desk during scheduled business hours.
• Answer, screen, and direct incoming calls and inquiries.
• Ensure reception, conference rooms, and common areas remain organized, presentable, and welcoming.
• Receive and distribute incoming mail, packages, and deliveries.
• Coordinate facilities maintenance

Office Administration

• Manage and administer the firm's seat reservation and workspace booking system.
• Coordinate conference room and meeting space reservations.
• Assist with filing, data entry, document preparation, and administrative support tasks.
• Maintain employee and user access for professional development platforms, subscriptions, and learning resources.
• Support employee onboarding logistics, including workspace setup and welcome materials.
• Assist with calendar coordination, meeting logistics, and travel arrangements as needed.
• Maintain office records, inventories, and administrative files.
• Provide support to Human Resources, Administration, and Operations teams on special projects and initiatives.
• Other duties as assigned.

Facilities & Office Operations

• Monitor office, kitchen, and hospitality supplies and coordinate replenishment as needed.
• Maintain organization of office storage areas, supply rooms, and common spaces.
• Coordinate facility-related requests with building management and external vendors.
• Support office events, meetings, training sessions, and employee engagement activities.
• Assist in maintaining a professional, organized, and efficient workplace environment.

General Support

• Follow established procedures and directions from management.
• Demonstrate flexibility in supporting business and administrative needs.
• Maintain confidentiality of employee and business information.
• Perform other duties as assigned.

Qualifications Required

• Bachelors or Associates Degree
• 4 plus years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Professional, friendly, and customer-service-oriented demeanor.
• Ability to work independently, prioritize tasks, and manage responsibilities with minimal supervision.
• Proficiency with Microsoft Office, Outlook, Teams, and other workplace technology tools.
• Reliable, detail-oriented, and highly responsive.

Preferred

• Experience working in a professional services, architecture, engineering, or design environment.
• Experience managing office operations, facilities support, workplace reservation systems, or employee onboarding activities.

Success Characteristics The ideal candidate will be

• Professional and welcoming.
• Proactive and self-managing.
• Dependable and accountable.
• Organized and detail-oriented.
• Adaptable and willing to assist wherever needed.
• Committed to delivering exceptional service to employees, clients, and guests.
• Aligned with OTJ Architects' values of teamwork, service, professionalism, and excellence.

About OTJ OTJ is a premier architecture and design firm with offices in Washington, D.C., New York City, Miami, San Francisco, Boston, Dallas, and Chicago. For more than 35 years, OTJ has experienced exceptional growth fueled by the design of award-winning projects for leading organizations across North America.

We pride ourselves on fostering a collaborative, inclusive, and entrepreneurial culture where employees are empowered to do their best work and contribute to meaningful projects that shape workplaces and communities.

Equal Employment Opportunity Statement OTJ is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.