Executive Assistant to the Chief Commercial & Strategy Officer and Chief Financial Officer

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Job Description

The Executive Assistant (EA) to the Chief Commercial & Strategy Officer and Chief Financial Officer plays a pivotal role in enabling two senior enterprise leaders to operate at the highest level of impact across a complex, global organization.

This role extends well beyond traditional administrative support, functioning as a trusted operational and strategic partner, closely aligned to the executives’ priorities, rhythms, and decision-making processes. The EA serves as a force multiplier, ensuring alignment across Commercial, Strategy, and Finance while enabling speed, clarity, and execution across a Fortune 500 enterprise with 400,000+ employees.

The ideal candidate is highly proactive, intellectually curious, and thrives in fast-paced, high-visibility environments, with the ability to anticipate needs, manage competing priorities, and drive outcomes with minimal direction. They will contribute as a key member of a collaborative, high-performing team that drives operational excellence.

Key Responsibilities

Executive & Calendar Orchestration

• Owns and optimizes two highly complex executive portfolios, ensuring time is aligned to the highest-value priorities
• Anticipates needs and continuously rebalances schedules based on shifting business demands and strategic priorities
• Integrates inputs across stakeholders to create cohesive, forward-looking plans for executive engagement
• Prepares executives with context, materials, and briefing insights to ensure effectiveness in every interaction

Strategic Enablement & Business Rhythm Management

• Drives alignment of priorities across Commercial, Strategy, and Finance by ensuring seamless coordination of initiatives, deliverables, and timeliness
• Establishes and maintains operating cadence and leadership rhythms (e.g., staff meetings, business reviews, planning cycles)
• Monitors progress against key priorities, surfacing risks, gaps, and dependencies to enable proactive decision-making
• Translates broad direction into structured follow-through, ensuring execution across leadership teams
• Supports preparation for earnings cycles, board engagements, strategy sessions, and enterprise reviews with high-quality, synthesized outputs

Stakeholder Integration & Communication

• Serves as a central integrator across senior leadership, ensuring information flows seamlessly across teams and stakeholders
• Partners with executive leadership teams to drive clarity, alignment, and follow-through
• Drafts and refines high-impact communications, presentations, and executive materials
• Acts as a trusted gatekeeper, exercising sound judgment to prioritize access, engagement, and decision pathways
• Builds strong relationships across internal and external partners, including senior leaders, board members, and external stakeholders

Operational Leadership & Execution Excellence

• Ensures disciplined follow-up on key initiatives, decisions, and action items across both executive portfolios
• Identifies and implements process improvements and simplification opportunities to enhance executive and team effectiveness
• Coordinates cross-functional efforts, ensuring alignment across multiple business units and stakeholders
• Steps in to lead or support special projects, priority initiatives, and sensitive enterprise efforts as needed

Travel & Global Coordination

• Designs and executes seamless, globally integrated travel plans aligned to business priorities and commitments
• Ensures logistics are coordinated with precision across time zones, stakeholders, and changing conditions. Facilitate all required paperwork with internal and external partners – including but not limited to visas, passports, invite letters, etc.
• Manages expenses in compliance with company policies

Qualifications

• 8+ years supporting C-level executives in a fast-paced, global environment
• Demonstrated ability to support multiple senior executives simultaneously with competing priorities
• Experience operating with a high degree of autonomy, driving alignment and execution across senior stakeholders
• Strong business acumen with the ability to quickly understand enterprise priorities and translate into action
• Exceptional organizational, communication, and stakeholder management skills
• Advanced proficiency in Microsoft Office Suite, Teams, and collaboration tools
• Bachelor’s degree preferred

Key Competencies

• Executive presence and strong business judgment
• High emotional intelligence and discretion in high-stakes environments
• Proactive, anticipatory mindset with the ability to think several steps ahead
• Structured thinker with a bias for action and execution
• Ability to synthesize complex inputs into clear direction and priorities
• Agility and resilience in a dynamic, high-performance culture
• Proven ability to work effectively in a collaborative, team-oriented environment
• High-energy, “high-charge” approach with ownership mentality

Additional Role Expectations

• Ability to seamlessly navigate and support two senior executives with distinct leadership styles and priorities
• Proven success operating in large-scale, complex, global organizations (Fortune 500 / enterprise preferred)
• Comfortable working across ambiguity, with an ability to create structure, clarity, and momentum
• Onsite presence required 5 days/week at the UPS Corporate Office in Sandy Springs, GA

Additional Information for Internal Applicants

• Position will be posted through July 8, 2026; 11:59 PM ET
• Position pay band: 10H

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.