C-Suite Executive Assistant

The Executive Operations Manager serves as a strategic partner and trusted advisor to the Executive Leadership Team, driving operational excellence, managing critical cross-functional projects, and overseeing high-level executive operations. This role bridges the gap between executive vision and departmental execution.

What you get to do

Executive Operations & Workflow Optimization

• Strategic Calendar Architecture: Direct and optimize the Chief Executive’s complex schedule, prioritizing high-value engagements, allocating time for strategic thinking, and shielding the executive from unnecessary distractions.
• Meeting Facilitation & Governance: Design agendas, act as host/facilitator for leadership meetings, capture critical decisions, and rigorously follow up on action items to ensure momentum is maintained.
• Global Logistics Management: Oversee end-to-end, complex domestic and international travel itineraries, incorporating contingency planning, security protocols, and aligned business agendas.
• Office of the CEO Budgeting: Coordinate, track, and analyze the executive budget, managing expense reconciliation and optimizing operational spend.

Advanced Analytics & Executive Reporting

• Executive Briefings: Prepare comprehensive briefing materials, dashboards, statistical reports, and advanced data visualizations (utilizing expert Excel and business intelligence tools) for board meetings and executive reviews.
• Presentation Design: Author high-impact PowerPoint presentations, keynotes, and strategic pitches for internal and external stakeholders, ensuring the Chief Executive’s voice and corporate branding are perfectly represented.

Strategic Project Management & Initiative Execution

• Project Leadership: Own, track, and drive key strategic projects from conception to completion on behalf of the Chief Executive, ensuring alignment with corporate timelines and deliverables.
• Cross-Functional Collaboration: Act as a central liaison between the Executive Office and department heads, facilitating communication, breaking down silos, and ensuring accountability for action items.
• KPI Tracking & Milestones: Establish and monitor project milestones and Key Performance Indicators (KPIs) to evaluate project health, proactively identifying bottlenecks and implementing corrective actions.
• Change Management: Support the implementation of organizational changes and new operational processes across the company.

What you need to bring

• Bachelors degree preferred
• 5-7 years Executive Assistant experience
• Advanced user of the Google platform
• Excellent verbal and written communication skills
• Ability to interact professionally with all employees, vendors, guests and clients
• Ability to manage confidential information
• Ability to remain flexible when working under tight timeframes, change in priorities, or schedules
• Organizational skills
• Decision making and judgment skills
• Self-directed and results oriented
• Attention to details
• Work well within a team environment
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment

Randstad offers competitive pay and bonus structures. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Based on eligibility, a successful candidate's total compensation may include a variable pay plan including bonus(es) and/or commission(s). In setting compensation, Randstad complies with all local wage and hour laws and while the pay range listed above is an annual amount, non-exempt employees will be paid hourly and therefore receive the hourly equivalent.

In addition, Randstad, the largest global staffing leader, offers rich learning & professional development opportunities, a 401(k) plan, a stock purchase plan, an employee referral reward program, and comprehensive medical, dental, vision, disability and life insurance to uniquely fit your needs.

Randstad also focuses on our employees' overall wellbeing with our award-winning wellness program, employee assistance program, a generous time off policy (including at least 18 paid days off in your first full year, 1 paid volunteer day, 9 paid holidays, and 5 sick days), paid parental leave, paid caregiver leave, a health and dependent care flexible spending account, Metlife home and auto insurance offerings, a Metlife legal plan offering, and offers discounts on everything from cell phone plans to car purchases.

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

We are seeking candidates from all backgrounds and demographics and a variety of industries to join our winning team! Randstad is proud to be included in the prestigious "America's Best Employers for Women 2024" list.

Randstad US has also been recognized as a 2024 Leading Disability Employer by the National Organization on Disability (NOD). At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact hrsupport@randstadusa.com.