Procurement Manager - Contract Administration Specialist

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Procurement Manager - Contracts Administrator

Position Summary

This role leads the administration of procurement vendor agreements across the full contract lifecycle, with a focus on contract governance, operational consistency, and risk-aware process management. It partners with Procurement Sourcing, Legal, Finance, Sales Operations, and vendors to support compliant, scalable, and auditable contracting practices.

This role reports to the Senior Manager of Procurement Governance.

About the Team

The Procurement team supports enterprise sourcing, contracting, vendor engagement, and procurement operations across the U.S. and India. The team works closely with internal stakeholders, Legal, Finance, Sales Operations, and vendors to help ensure contracts, services, and purchases align with business, financial, compliance, and risk requirements.

The team also supports Contract Lifecycle Management transformation by helping build a centralized contract repository, improving workflow automation, strengthening reporting, and increasing visibility into renewals, obligations, and supplier performance. The team uses tools such as Oracle P2P, intake systems, and e-signature platforms to support these processes.

Essential Job Responsibilities

• Manage the end-to-end administration of procurement vendor agreements, including contracts, statements of work, order forms, and letters of authorization, from intake through renewal or termination
• Maintain the contract repository as a reliable system of record by applying data quality standards, metadata practices, and document governance
• Design and improve contract lifecycle workflows, including intake, approvals, execution, and purchase order to contract alignment, to support efficient and controlled procurement operations
• Translate category strategies into standardized contract language, templates, and clauses to promote consistent commercial terms and review practices
• Review contract exceptions and escalate high-risk or non-standard terms for appropriate review while supporting approved procurement processes
• Incorporate supplier risk and performance requirements into contracts in alignment with Third-Party Risk Management and vendor due diligence practices
• Produce contract reporting and analysis on renewals, milestones, spend commitments, service levels, cycle times, and risk indicators to support procurement planning and decision-making
• Partner with cross-functional teams to align contracting activities with procurement policies, governance standards, and approval requirements
• Support Contract Lifecycle Management adoption by helping improve processes, documentation, and user compliance across procurement activities
• Evaluate and apply AI-enabled tools and workflows that improve contract review, metadata quality, reporting, or process efficiency while maintaining accuracy, appropriate controls, and sound judgment

Additional Job Responsibilities

• Support Contract Lifecycle Management implementation and system integration efforts
• Maintain audit-ready records and supporting documentation for procurement contracts
• Help improve visibility into renewal dates, obligations, and service commitments
• Contribute to process improvements that reduce cycle time and improve consistency
• Assist with training or guidance related to contracting workflows and repository use
• Coordinate with internal stakeholders to resolve contract-related questions and follow-up items
• Support ongoing continuous improvement initiatives within Procurement operations

Expected Education & Experience

• Bachelor's degree in Business, Procurement, Finance, or a related field preferred
• 8+ years of experience in procurement, contract administration, or Contract Lifecycle Management roles
• Experience managing procurement contracts across the full lifecycle, from intake through renewal or termination
• Knowledge of contract repository management, metadata governance, data quality, and contract reporting
• Experience with Contract Lifecycle Management systems, procurement workflows, approval routing, templates, clause libraries, and compliance-focused contract practices
• Familiarity with supplier risk management, vendor due diligence, audit readiness, and procurement contract controls
• Experience using procurement and enterprise systems such as Contract Lifecycle Management platforms, Oracle P2P, intake tools, and e-signature tools
• Strong analytical and problem-solving skills, including the ability to track key performance indicators, cycle times, risk, and contract performance trends
• Ability to collaborate and influence across Procurement, Legal, Finance, IT, Sales Operations, and business stakeholders
• Strong project management skills supporting system implementation, adoption, and continuous improvement

Expected Compensation$89,000 - $151,000

The base salary range shown reflects the full range for this role from minimum to maximum. At athenahealth, base pay depends on multiple factors, including job-related experience, relevant knowledge and skills, how your qualifications compare to others in similar roles, and geographical market rates.

Base pay is only one part of our competitive Total Rewards package - depending on role eligibility, we offer both short and long-term incentives by way of an annual discretionary bonus plan, variable compensation plan, and equity plans.

About athenahealth

Our vision: In an industry that becomes more complex by the day, we stand for simplicity. We offer IT solutions and expert services that eliminate the daily hurdles preventing healthcare providers from focusing entirely on their patients - powered by our vision to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Our company culture: Our talented employees - or athenistas, as we call ourselves - spark the innovation and passion needed to accomplish our vision. We are a diverse group of dreamers and do-ers with unique knowledge, expertise, backgrounds, and perspectives. We unite as mission-driven problem-solvers with a deep desire to achieve our vision and make our time here count.

Our award-winning culture is built around shared values of inclusiveness, accountability, and support.

Our DEI commitment: Our vision of accessible, high-quality, and sustainable healthcare for all requires addressing the inequities that stand in the way.

That's one reason we prioritize diversity, equity, and inclusion in every aspect of our business, from attracting and sustaining a diverse workforce to maintaining an inclusive environment for athenistas, our partners, customers and the communities where we work and serve.

What we can do for you

Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces - some offices even welcome dogs.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. We provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

Learn more about our culture and benefits here