Executive Assistant & Office Administrator

Pennybacker is seeking a meticulous and strategic Executive Assistant to the President to manage complex calendars, coordinate communications, and handle light office administration duties. This is an ideal role for an experienced professional who thrives in a rapidly growing, discreet, and high-integrity environment.

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Pennybacker is a real asset private equity firm that invests in select growth markets of the United States. Our reputation for performance, integrity, and long-term relationships has earned the trust of leading institutional investors and family offices. ‍

If you are someone who takes pride in creating a polished, well-run office, enjoys supporting senior leadership at the highest level, and is interested in collaborating with two established EA’s in our Austin, Texas HQ, we look forward to receiving your application.

Why Pennybacker

• Work directly with senior leadership in a highly respected private equity firm
• Join a small, collaborative team where your contributions are visible and valued
• Operate in a professional, in-office environment that values integrity, trust, and excellence
• Take ownership of a role that blends executive partnership with operational leadership

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Please note: This position is fully on-site in Denver, Colorado. Remote or hybrid work is not available.

Key Responsibilities

Executive Support

• Manage complex and dynamic calendars, scheduling internal and external meetings with precision
• Coordinate executive travel (domestic and international), including itineraries, accommodations, and logistics
• Prepare executives for meetings with advance materials, agendas, and follow-ups
• Draft, edit, and manage correspondence, reports, and presentations with a high degree of accuracy and confidentiality
• Submit accurate and timely expense reports for yourself and executive while serving as reporting support for office staff as needed
• Support special projects, track action items, and follow initiatives through to completion
• Maintain absolute confidentiality regarding sensitive company information, strategic planning, and personnel matters

Office Operations

• Serve as the primary point of contact for the Denver office, ensuring a professional, organized, and welcoming environment
• Greet visitors and manage conference room scheduling and readiness
• Coordinate office lunches, meetings, and events, including catering, setup, breakdown, and cleanup
• Oversee day-to-day office operations, including incoming/outgoing mail, office equipment, and supplies
• Order and maintain office and kitchen supplies
• Coordinate with building management, vendors, and an outsourced IT provider
• Schedule and oversee office-related services and vendors
• Set up workstations, security access, and onboarding logistics for new hires
• Communicate office updates and information clearly to staff

Qualifications

• 6+ years of executive assistant experience (professional services, finance, or investment environment ideally)
• Demonstrated ability to handle highly sensitive and confidential information with discretion
• Exceptional interpersonal, written, and verbal communication skills
• Strong organizational skills with meticulous attention to detail and follow-through
• Proactive, adaptable, resourceful, and comfortable managing competing priorities
• Team-oriented mindset with a willingness to step in wherever needed
• Flexibility to work extended hours during peak periods, including occasional early mornings or evenings
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong working knowledge of office systems, equipment, and procedures
• Bachelor’s degree preferred or equivalent professional experience

Application Process

To be considered for this position, please take the following steps:

1

Email your resumé and contact information to info@pennybackercap.com (for Austin openings) or Den.Careers@pennybackercap.com (for Denver openings).

2

In addition to providing your resumé, applicants are also required to take the behavioral assessment.

The behavioral assessment should take less than 10 minutes to complete. It is not a test, and there are no right or wrong answers.

Note that we are not accepting new recruiter relationships at this time. Messages from recruiters will be deleted.