Executive Assistant to the CEO

Unbottle YOUR Potential at Pepsi Bottling Ventures!

At Pepsi, we spread home-grown joy, in our special Pepsi Bottling Ventures way! Pepsi Bottling Ventures is the nation’s largest private bottler and distributor of Pepsi beverages. Pepsi Bottling Ventures is based in NC, SC, MD, & DE.

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Job Description

PURPOSE OF THE JOB

Provides comprehensive executive level support to the CEO, Board of Directors, and the Senior Leadership Team (SLT).

RESPONSIBILITIES/DUTIES

Administrative Leadership Support

• Directly supports the CEO and SLT.
• Supports CEO in external commitments, including external boards, committees, and other groups.
• Provides full scale administrative support in all areas to SLT on T&Es, credit cards, bookings, special travel, events, etc.

Administrative Management

• Manages primary travel and vendor relationship management to include American Airlines, Jet Logistics, Suntory, T&Es, Notary services, file management, tickets admin, and Board Room management.
• Negotiates yearly renewal of programs and contracts.

Event Management

• Provides project/budget management, IT/AV assessments, etc. (AOP, Offsite VP Sales & Team Meetings, Retirement Celebrations, Board Outings, Golf Outings, and other special events.)

Special Programs

• Serves as the President’s liaison to Board of Directors.
• Manages logistics for Board meetings.
• Works with PepsiCo on Ring of Honor recipients/winners and oversees the process.

Calendar Management/Memos

• Manages appointments and prioritizes sensitive matters and high-level meetings.
• Manages correspondence and prepares responses.
• Communicates on behalf of the CEO.

Meeting Preparation

• Prepares presentation materials for external Board of Directors.
• Diligently keeps Board Books (PCBA, ABA, KDP, UNC Children’s Hospital, PepsiCo Blue System Council, Staff Period Reviews, Corporate Breakfasts, Teams Meetings, etc).
• Prepares expense reports, reviews credit card statements, and submits reimbursement reports for outside committee involvement.

Senior Management Liaison

• Participates as an adjunct member of the SLT in attending staff meetings.
• Coordinates agenda of senior management team meetings and actions.
• Other duties as assigned.

MINIMUM REQUIREMENTS

• High school diploma or GED required.
• Ten (10) years of administrative, project management, and customer care experience.
• Advanced knowledge of Microsoft Office Applications (MS Word, Excel, PowerPoint, and Outlook).
• Previous meeting planning experience.
• Excellent written and verbal communication skills.
• Ability to interact and communicate with individuals at all levels of the organization.
• High level of interpersonal skills and ability to handle sensitive and confidential situations.
• Continual demonstrated poise, tact, and diplomacy.
• Strong attention to detail in composing, typing, and proofing materials.
• Ability to multi-task, establish priorities, and meet deadlines.
• Exceptional organizational skills.
• Proactively address and resolve issues.
• Must be able to work hours necessary to complete assigned tasks.

ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS

Mental Functions

Repetitive job requiring frequent, but nor more than normal mental or visual effort or alertness.

Physical Functions

Constantly (67% - 100%) required to sit. Occasionally required (0% - 33%) stand, walk and lift up to 10 pounds.

EQUIPMENT USED

Telephone, calculator, MS Office, computer, Conference Tools (MS Teams, BlueJeans, Zoom), Board Room Projection System, and general office equipment (copiers, fax machines, scanners, binding machines etc).

SUPERVISORY RESPONSIBILITES

None required.

LANGUAGE SKILLS

Must be able to speak, read and comprehend English.

Unfortunately, we will be unable to offer visa sponsorships to candidates.

EOE M/F/D/V

Pepsi Bottling Ventures is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. All employment decisions are based on valid job-related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1-800-662-8792 or via e-mail at rmssupport@pbvllc.com