Front Desk Receptionist and Administrative Assistant

Job Overview

We are seeking a dedicated and professional Front Desk Receptionist and Administrative Assistant to serve as the first point of contact for our organization. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and strong organizational abilities. This role involves managing front desk operations, providing administrative support, and ensuring smooth daily office functions.

The successful applicant will demonstrate proficiency in office management, customer service, and computer literacy, contributing to a positive and efficient work environment.

Duties

• Greet visitors and clients warmly, ensuring a professional and courteous first impression.
• Manage multi-line phone systems, directing calls efficiently and providing exceptional phone reception with proper etiquette.
• Perform data entry, filing, and document proofreading to maintain accurate records and organized files.
• Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant tasks as needed.
• Handle correspondence via email and phone, ensuring clear communication with clients and staff.
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping.
• Maintain office supplies inventory, order necessary materials, and ensure the office environment remains tidy and organized.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools to prepare reports, presentations, and correspondence.
• Provide customer support by addressing inquiries promptly and professionally while maintaining excellent client communication skills.
• Assist with administrative projects that enhance office efficiency and workflow.

Experience

• Prior experience in office management or administrative support roles is required.
• Demonstrated clerical experience with proficiency in data entry, filing systems, and document proofreading.
• Strong computer skills including Microsoft Office applications (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with multi-line phone systems.
• Experience in customer service or front desk operations with excellent phone etiquette.
• Knowledge of bookkeeping software such as QuickBooks is preferred but not mandatory.
• Organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Personal assistant experience or calendar management expertise will be considered an asset.

Join our team to deliver exceptional front desk service while supporting our organization’s administrative excellence through your professionalism and organizational expertise!

Pay: $18.00 - $20.00 per hour

Work Location: In person