Executive Assistant to the CEO

Executive Assistant to the CEO

Part-Time | Approximately 15 hours/week

Pay Range

$24.00–$31.00/hour

Location: Phoenix, AZ (primarily in-office)

FLSA Status: Non-exempt

About the Organization

Read Better Be Better is a nonprofit organization based in Phoenix, Arizona, founded in 2014 as a response to the state's literacy crisis. Our mission is to connect young readers and youth leaders to inspire a love of literacy and leadership. Our vision is a world in which empowered communities demand equitable access to foundational skills. Our values are simple – Be Excellent, Be Kind!

Job Summary

Read Better Be Better is seeking a highly organized, proactive Executive Assistant to provide focused administrative and communication support to the CEO.

This role is ideal for someone who enjoys creating order, anticipating needs, and helping a leader stay focused on high-impact work. You'll help manage calendars, coordinate communications, organize priorities, track follow-up items, and keep executive workflow moving smoothly so the CEO can focus on fundraising, strategic leadership, and external relationships.

This is a skilled, professional administrative role. Success in this role requires excellent judgment, discretion, organization, communication, and the ability to work independently while maintaining exceptional attention to detail.

What You'll Do (Top Responsibilities)

• Manage the CEO's calendar, scheduling, and meeting logistics
• Coordinate and organize executive communications, follow-up items, and priorities
• Prepare documents, presentations, agendas, and briefing materials
• Maintain executive contacts and digital relationship-tracking records
• Complete high-quality administrative support that keeps executive operations organized and moving forward

A Day in the Life

A typical day begins by reviewing the CEO's calendar, identifying scheduling priorities, organizing inbox communications, and tracking time-sensitive follow-up items. Throughout your shift, you'll coordinate meetings, prepare materials, organize executive communications, update digital relationship records, and complete administrative tasks that keep executive operations running smoothly.

Because this is a focused part-time role, success comes from staying organized, exercising sound judgment, and prioritizing work that has the greatest impact on the CEO's time and advances Read Better Be Better's mission.

Key Qualifications

Required

• Three or more years of administrative support or related professional experience
• Strong organization, prioritization, and follow-through skills
• Excellent written and verbal communication skills
• Sound judgment, discretion, and the ability to maintain confidentiality

Preferred

• Experience supporting a CEO, Executive Director, or other senior leader
• Experience in nonprofit organizations or mission-driven environments
• Experience using CRM, database, or relationship-management systems

Work Environment & Schedule

• Approximately 15 hours per week
• Primarily in-person at Read Better Be Better's Phoenix office
• A consistent weekly schedule is expected and will be established based on organizational and CEO needs
• Occasional evening or weekend work may be needed to support meetings or organizational priorities

How to Apply

Apply online at: https://readbetterbebetter.applicantpro.com/pages/JobOpportunities/

Application Process & Timeline

Applications will be reviewed on a rolling basis throughout July. Selected candidates will be invited to a phone interview, with finalists participating in an in-person interview in early August.

The anticipated start date is mid-August, with onboarding and training taking place before regular work begins. Candidates can expect to hear back within approximately 2 weeks following their final interview.

Please have an updated resume ready to upload. If you need assistance with the application, contact us at jobs@readbetterbebetter.org.

Be Excellent Be Kind

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Please contact jobs@readbetterbebetter.org.

Read Better Be Better is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

See the RBBB Equity, Diversity & Inclusion Statement on the website.