Position : Senior Buyer – IT Procurement
Reports To: Senior Procurement Manager
Job Purpose
The Senior Buyer – IT Procurement is responsible for managing the end-to-end sourcing and procurement activities for IT-related goods and services. This includes hardware, software, cloud services, telecommunications, cybersecurity solutions, IT consulting, maintenance contracts, and digital transformation projects.
The role ensures value for money, compliance with procurement policies, supplier performance management, and support for the organization's strategic technology initiatives.
Key Responsibilities
- Manage the end-to-end procurement lifecycle for IT categories, including sourcing, tendering, evaluation, negotiation, contracting, and supplier management.
- Develop and execute category sourcing strategies aligned with business objectives.
- Lead RFIs, RFQs, RFPs, and competitive bidding processes for IT procurement requirements.
- Negotiate commercial terms, pricing, service levels, and contractual agreements to maximize value and mitigate risk.
- Collaborate closely with IT, Digital, Cybersecurity, Finance, Legal, and business stakeholders to understand procurement requirements.
- Conduct market research and supplier benchmarking to identify cost-saving opportunities and emerging technologies.
- Evaluate supplier capabilities, financial stability, and technical compliance.
- Manage supplier relationships, performance reviews, and continuous improvement initiatives.
- Ensure compliance with procurement policies, governance requirements, and delegated authority limits.
- Monitor contract performance, renewals, software licensing, maintenance agreements, and warranty obligations.
- Support budgeting, spend analysis, demand planning, and procurement reporting.
- Identify opportunities for process improvement, cost optimization, and supplier consolidation.
- Maintain accurate procurement documentation and contract records.
- Ensure procurement activities comply with applicable legal, regulatory, and internal audit requirements. Ensure PR, POs
Dimensions
Categories Managed
- IT Hardware (Servers, Storage, End User Devices)
- Software Licensing
- SaaS Applications
- Cloud Services (AWS, Microsoft Azure, Google Cloud)
- Cybersecurity Solutions
- Networking & Telecommunications
- Data Center Services
- Managed Services
- ERP Systems
- POS Systems
- Digital Platforms
- IT Professional Services
- Maintenance & Support Contracts and various others
Decision Making Authority
- Execute approved organization changes within delegated authority.
- Validate completeness of organization data and documentation prior to submission for review.
- Escalate data discrepancies or policy concerns to the Manager – Organization Design
Problem Solving
- Lead and manage end-to-end tendering activities, including the preparation of RFIs, RFQs, RFPs, tender documentation, and the evaluation process to ensure fair, transparent, and competitive sourcing.
- Analyze and evaluate both technical and commercial proposals, working closely with IT and business stakeholders to ensure supplier compliance with business, technical, and commercial requirements.
- Resolve procurement challenges by conducting commercial negotiations, assessing supplier risks, and recommending the most advantageous sourcing strategy based on total cost of ownership (TCO), quality, service, and risk.
- Collaborate with cross-functional teams to address complex procurement issues, ensure timely contract awards, and drive continuous improvements in sourcing processes and supplier performance.
Qualifications, Experience and Skills
Academic Qualifications and Certification
- Bachelor’s degree in supply chain management, Business Administration, Information Technology, Engineering, or a related discipline.
- Professional procurement certification (CIPS, CPSM, ISM, or equivalent) is preferred.
- IT-related certifications are an advantage.
Experience
- Minimum 2–4 years in procurement Experience
- Experience in working with procurement related to Retail and F&B market
Job Specific Skills
- Strong negotiation and commercial acumen.
- Strategic sourcing and category management.
- Contract management and supplier relationship management.
- Knowledge of software licensing models, cloud commercial structures, and enterprise IT procurement.
- Understanding of IT infrastructure and enterprise technologies.
- Strong understanding of Procure-to-Pay (P2P), Source-to-Contract (S2C), and supplier lifecycle management processes.
- Hands-on experience with enterprise procurement and ERP systems, preferably Oracle Fusion Cloud Procurement, Oracle E-Business Suite (EBS), or equivalent platforms such as SAP Ariba, SAP S/4HANA, Coupa, Jaggaer, or Ivalua.
- Proficient in creating and managing purchase requisitions, purchase orders, sourcing events, supplier onboarding, contracts, and supplier performance within ERP procurement systems.
- Strong analytical, financial, and commercial analysis skills, including spend analysis and Total Cost of Ownership (TCO) evaluation.
- Excellent stakeholder management, communication, and influencing skills.
- Advanced proficiency in Microsoft Excel, PowerPoint, and procurement reporting tools.
