Lead, Office Management & Administration

Lead, Office Management & AdministrationSingapore, SingaporePermanentPermanentLead, Office Management & Administration | Job details

BW Offshore leverages more than four decades of experience in operating advanced offshore production systems and executing complex projects. We are proud to have executed 40 FPSO and FSO projects, and have cultivated a culture of thorough engineering, trust and teamwork throughout the organisation.

BW Offshore is actively engaged in the energy transition by developing clean energy production solutions, applying our offshore engineering and operations capabilities to drive future value creation. Our aim is to create tailored energy solutions for evolving global energy markets.

We are looking for an

experienced and hands-on Lead, Office Management & Administration to oversee the

day-to-day administration and workplace experience of BW Offshore's Singapore

office, supporting approximately 250 employees.

This is an opportunity to take

ownership of an established office operation while also shaping what comes

next. You will lead improvements to our administration practices and workspace,

and work closely with BW Group as the future facilities and shared-service

model develops. As the operating model matures, there will be scope to take on

broader ownership and leadership responsibilities.

Key Tasks and Responsibilities

• Lead the day-to-day delivery of office administration and workplace services for BW Offshore’s Singapore office, ensuring a safe, efficient and welcoming environment
• Act as the main BW Offshore point of contact for our office floor and coordinate the work and coverage of reception and other assigned administration support with other team assistants
• Review and revamp office administration processes, service routines and workspace arrangements, introducing practical improvements that enhance efficiency and employee experience
• Oversee office assets, general administration, maintenance, security and workplace upkeep, including space planning, workstation readiness, internal moves, meeting rooms, common areas, furniture and office equipment
• Partner with BW Group’s facilities team and shared-service providers on building services, planned works and other workplace requirements affecting the BWO office
• Take a lead in workplace risk assessments and statutory compliance activities, and lead the Working Environment Committee, including periodic meetings, action tracking and follow-up
• Support workplace safety, security and emergency preparedness activities, including inspections, drills and an appointed emergency-response role
• Manage relevant vendors, service agreements, purchasing and office supplies, monitoring service quality, costs and contractual requirements
• Prepare and monitor the office administration budget, maintain accurate records, and highlight variances, risks and upcoming requirements
• Coordinate office logistics with other team assistants in the planning and execution of company-wide events and activities such as town halls, employee events and visitors, as well as mail and courier services, providing hands-on support when required

Qualifications

• Diploma or degree in Business Administration, Facilities Management or a relevant discipline, or equivalent practical experience
• At least 7 years of relevant experience in office administration, workplace services or facilities coordination, preferably in a medium-to-large corporate office
• Experience acting as a team lead or principal office point of contact, including coordinating support staff and multiple vendors

Skills

• Strong ownership, organization and follow-through, with the confidence to solve problems, make sound day-to-day decisions and escalate when appropriate
• A continuous-improvement mindset and the ability to assess existing ways of working, simplify processes and shape a better workplace experience
• Clear and professional communication skills, with the ability to work effectively across employees, senior leaders, internal teams and external service providers
• Good commercial awareness and experience with budgets, purchasing and supplier performance
• Fluent written and spoken English and proficiency in Microsoft 365. Familiarity with IFS, or workplace-management systems is an advantage

Our Commitment to Diversity and Inclusion

BW Offshore is committed to providing equal employment opportunities for all. We believe in fostering a diverse and inclusive workplace and encourage all qualified candidates to apply, regardless of age, gender, disability, religion, or ethnic background.