Legal Secretary - Leading Global Law Firm

Company Overview

Our client is a leading international specialist law firm with a strong presence across Asia-Pacific, Europe, the Americas, the Middle East, and Africa, with more than 40 offices worldwide.

Job Summary

As a Legal Secretary, you will be providing key administrative support to a team of lawyers in the Litigation practice. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment - while being able to pick things up quickly and maintain impeccable professionalism in their work.

Key Responsibilities

• Provide secretarial support, including scheduling appointments, travels, submitting expense claims, and screening all incoming and outgoing communications.
• Prepare, format, and proofread litigation documents, including pleadings, affidavits, submissions, court forms, and correspondence.
• Manage court deadlines and coordinate court filings, hearings, and communications with court officials.
• Prepare court bundles and hearing materials, and arrange the filing and service of court documents.
• Assist lawyers with the billing process, including drafting pre-bills, editing narratives, and finalising bills.
• Handle legal administrative tasks, including opening and closing files, maintaining document databases, formatting legal documents, and ensuring accurate record management.

Requirements

• Proven experience as a Legal Secretary, with 7–12 years in a reputable law firm. Prior experience in litigation or disputes is highly preferred.
• Exemplary spoken and written communication skills. Please note that the ability to speak Mandarin is highly advantageous so as to communicate with regional offices.
• Proficiency in handling legal documentation, and a familiarity with local court processes is preferred.
• Organised, efficient and able to work independently in an fast-paced environment, with the resources to resolve issues as quickly as they arrive.
• Exceptional professional conduct and ability to handle communications discreetly while maintaining confidentiality.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.