We are seeking a detail-oriented Purchasing Coordinator/Junior Buyer to join our team on a 3-month contract to support coverage for an employee on intermittent leave. This role has potential for extension or conversion based on business needs. We are located in Irvine, California

This position plays a key role in ensuring timely procurement, order management, and vendor coordination across a high-volume SKU environment.

Compensation & Schedule

Pay Rate: $27-$32/hour

Duration: 3 months (with potential extension or conversion)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM- this is a remote position.

Key Responsibilities

Manage and monitor a shared procurement email inbox, ensuring timely review and delegation of requests, vendor responses, and updates

Process purchase orders and acknowledgments using Microsoft Dynamics (2016)

Send order confirmations and shipment notifications to vendors

Track and follow up on orders using ERP reports and automated tracking tools

Maintain inventory levels by reviewing out-of-stock and replenishment reports

Coordinate with established national and international vendors

Respond to internal requests from sales teams and external inquiries in a timely manner

Prioritize and execute orders based on sales team direction and inventory needs

Manage a product catalog of approximately 3,500 SKUs, with daily focus on 25-30 active items

Support priority allocation decisions, including rare cases tied to Defense Priority Allocation System (DPAS) requirements

Daily Workflow

Review shared inbox for incoming requests, changes, and vendor communications

Follow up on late orders and monitor automated ERP reports

Process order acknowledgments and confirm shipments

Place new purchase orders based on replenishment needs and inventory levels

Address incoming sales and external requests, ensuring visibility and responsiveness

Prioritize urgent orders and repeat workflow cycles throughout the day

Qualifications

2-4 years of experience in purchasing, procur

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Remote

Skills

Contract Management, County Ordinances, Detail Oriented, ERP (Enterprise Resource Planning), Establish Priorities, Inside Sales, Inventory Levels, Inventory Management, Microsoft Dynamics, Order Management, Order Processing, Organizational Skills, Procurement Management, Product Management, Purchase Orders, Purchasing/Procurement, Sales, State Laws and Regulations, Stock Keeping Unit (SKU), Time Management

About the Company

Ultimate Staffing Services