HR Compliance Assistant

About the Opportunity

1-800-FLOWERS.COM, Inc. is seeking a detail-oriented and customer-focused HR Compliance Assistant to join our Human Resources team on a temporary basis during our peak seasonal hiring period.

In this role, you will support the onboarding experience for new hires across the organization, with a primary focus on conducting virtual Form I-9 appointments, reviewing employment eligibility documentation, assisting with background screening processes, and providing responsive support to employees and internal HR partners.

This is a great opportunity for someone interested in gaining hands-on Human Resources experience in a fast-paced environment. You’ll work closely with our HR and Talent Acquisition teams and play an important role in helping new employees successfully complete the onboarding process.

What You’ll Do

• Conduct virtual Form I-9 appointments with new hires through Microsoft Teams.
• Review employment eligibility documents for accuracy and compliance with established requirements.
• Ensure Form I-9 documentation is completed accurately and within required timelines.
• Review completed background checks and assist with monitoring background screening statuses.
• Help resolve onboarding documentation issues and escalate concerns when appropriate.
• Respond to questions from new hires, recruiters, hiring managers, and HR partners through Microsoft Teams, telephone, and other communication channels.
• Provide guidance to new hires regarding onboarding requirements and required employment documentation.
• Assist employees experiencing issues with onboarding systems or documentation.
• Manage scheduled appointments and multiple onboarding cases while meeting deadlines and service expectations.
• Maintain the confidentiality of employee records and sensitive personal information.
• Provide additional HR onboarding and administrative support during periods of high seasonal hiring volume.

What We’re Looking For

• High school diploma, GED, or equivalent combination of education and experience.
• Previous experience in Human Resources, employee onboarding, recruiting support, administrative support, customer service, or a similar environment is preferred.
• Experience with Form I-9 verification, employment eligibility documentation, or background screening is a plus but not required.
• Strong attention to detail and the ability to follow established processes consistently.
• Excellent organizational and time management skills.
• Strong customer service and communication skills.
• Comfortable communicating with new hires through Microsoft Teams, video calls, and telephone.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Ability to handle confidential and sensitive employee information professionally.
• Working knowledge of Microsoft Office, Microsoft Teams, and Outlook.
• Ability to work onsite Monday through Friday for the duration of the temporary assignment.

Why Join Us?

This temporary opportunity offers the chance to gain hands-on experience in Human Resources, employee onboarding, Form I-9 compliance, background screening, and HR operations while supporting one of the busiest and most important times of the year for our organization.

If you’re organized, dependable, comfortable working with people, and interested in growing your Human Resources experience, we’d love to hear from you.