Executive Assistant - Administration

Job Summary

Executive Assistant – St. Christopher's Hospital for Children

Join a team dedicated to making a meaningful difference in the lives of children and families every day. St. Christopher’s Hospital for Children is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to executive leadership in a dynamic healthcare environment.

In this role, you will serve as a trusted partner to executive leadership and play a critical role in ensuring the smooth day-to-day operations of the CEO’s office. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities while supporting the hospital’s mission of delivering exceptional pediatric care.

Key Responsibilities

• Provide comprehensive administrative support to executive leadership, including complex calendar management and scheduling
• Coordinate meetings, appointments, and travel arrangements while ensuring efficient time management
• Prepare reports, presentations, board materials, and other executive-level documents
• Manage incoming correspondence and communications with professionalism and confidentiality
• Welcome and assist visitors, patients’ families, staff, and external partners
• Independently resolve administrative issues and exercise sound judgment in decision-making
• Oversee daily operations of the CEO’s office to ensure efficiency and organization
• Support special projects and perform a variety of advanced administrative responsibilities as needed

At St. Christopher’s Hospital for Children, your work will directly support leaders who are committed to providing exceptional care to children in our community. If you are highly organized, thrive in a mission-driven environment, and enjoy supporting executive leadership, we encourage you to apply.

#STC

#LI-AH1

Qualifications

Education Requirements

• Bachelor’s degree required OR an equivalent combination of relevant education and experience may be considered in lieu of a degree

Qualifications & Experience

• Experience providing high-level administrative support to senior executives, C-suite leaders, or healthcare leadership teams preferred
• Proven experience managing complex calendars, executive scheduling, meetings, and travel arrangements
• Experience preparing reports, presentations, board materials, meeting agendas, and meeting minutes
• Experience coordinating executive meetings, events, and supporting strategic initiatives preferred
• Ability to manage sensitive and confidential information with professionalism and discretion
• Healthcare or hospital experience preferred

Required Skills

• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Excellent written, verbal, and interpersonal communication skills
• Strong customer service and patient-centered communication skills
• Problem-solving, critical thinking, and sound decision-making abilities
• Ability to anticipate executive needs and exercise independent judgment
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with virtual meeting platforms such as Microsoft Teams and Zoom
• Project coordination and multitasking skills
• Professionalism, diplomacy, and discretion

Overview

St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.

St. Christopher's has more than 220 pediatric experts on staff, combining top-notch pediatric care with a wide array of pediatric specialties including Cardiology, Ear, Nose and Throat, Gastroenterology, Oncology, and Orthopedics. It houses the only Verified Pediatric Burn Center between New York City and Baltimore and is one of only three Level I Pediatric Trauma Centers in Pennsylvania.

St. Christopher’s is a Magnet® designated hospital and was recognized as a Women’s Choice Award Best Children’s Hospital.

In addition to its main location in Philadelphia, the hospital has a growing network of primary and specialty care locations throughout the Philadelphia suburbs and New Jersey so your child's health conditions can be treated close to home.

Discover why our hospital is a great place to work—take a virtual tour of our facility here: St. Chris Hospital Tour