JUNIOR PERSONAL ASSISTANT / ADMINISTRATIVE COORDINATOR – PHILADELPHIA, PA

JUNIOR PERSONAL ASSISTANT / ADMINISTRATIVE COORDINATOR – PHILADELPHIA, PA

A highly respected private investment firm is seeking a bright, motivated, and detail-oriented Junior Personal Assistant / Administrative Coordinator to support a senior executive and team in a fast-paced professional environment.

This is an exceptional opportunity for an early-career professional looking to gain hands-on experience in executive support, business operations, project coordination, and high-level administration while building a long-term career within a collaborative and growth-oriented organization.

The ideal candidate is organized, resourceful, and eager to learn. They enjoy helping others stay organized, managing details, and taking ownership of projects from start to finish. This role is perfect for someone who is naturally proactive, thrives in a team environment, and is excited by the opportunity to grow professionally while working alongside experienced leaders and mentors.

Success in this position requires strong communication skills, attention to detail, sound judgment, and a willingness to jump in wherever needed. The team is looking for someone who is polished, professional, and enthusiastic about building a career within a respected private equity environment

Responsibilities

• Provide administrative support to senior leadership and team members
• Coordinate calendars, meetings, appointments, and scheduling logistics
• Assist with travel arrangements, itineraries, and expense reporting
• Support personal and professional administrative projects as assigned
• Track deadlines, action items, and follow-up tasks
• Prepare meeting materials, reports, and presentations
• Manage correspondence and assist with communication coordination
• Maintain organized records, files, and documentation
• Conduct research and gather information for ongoing projects
• Assist with office operations and special projects as needed
• Serve as a reliable and proactive resource for the team

Qualifications

• Bachelor's degree required
• Approximately 2–4 years of professional experience
• Previous experience as a Personal Assistant, Administrative Assistant, Coordinator, Executive Assistant, or similar role preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Highly proficient with Microsoft Office Suite and Google Workspace
• Professional demeanor with excellent judgment and discretion
• Strong attention to detail and follow-through
• Positive attitude and willingness to learn
• Ability to manage multiple priorities in a fast-paced environment

Location: Philadelphia, PA. Candidates must reside within commuting distance of the Philadelphia office.

Schedule: Full-time, four days required in office with one remote workday.

Salary: DOE. Comprehensive benefits package available

Employment is contingent upon a clear background check and verification of professional employer references