Project Planner (entry level)

Entry Level position!

Are you highly organized, detail-oriented, and energized by keeping projects moving forward? We are looking for a Project Planner I to join our growing team and help coordinate scientific projects from initiation through completion.

This role is an excellent opportunity for an early-career professional interested in project management within the life sciences industry. As a Project Planner, you'll serve as a key link between clients, laboratory teams, finance, and operations, helping ensure projects stay on track, deliverables are completed on time, and clients receive an exceptional experience.

If you thrive in a fast-paced environment, enjoy solving problems, and love bringing order to complex projects, we'd love to hear from you.

Responaibilities

Project Coordination & Execution

• Support the planning, coordination, and execution of client projects from study initiation through project completion.
• Prepare, track, and distribute project documentation, including meeting agendas, minutes, action items, and project updates.
• Monitor project timelines, milestones, and deliverables to help ensure projects progress efficiently and on schedule.
• Collaborate with internal teams to facilitate timely study start-up and successful project execution.
• Assist in maintaining project schedules, trackers, and project management systems to ensure accurate and up-to-date information.

Client & Cross-Functional Support

• Serve as a key point of coordination between laboratory operations, project management, finance, sales, and other internal stakeholders.
• Support the resolution of client requests, inquiries, and concerns by collaborating with internal teams to identify effective solutions.
• Monitor project progress and communicate updates to ensure transparency and alignment across stakeholders.
• Assist with identifying project scope changes and coordinating Statement of Work (SOW) revisions with proposal and project management teams.

Financial & Administrative Oversight

• Partner with laboratory and finance teams to support accurate and timely client invoicing.
• Help verify project completion status, pricing, and billing information within project management systems.
• Maintain project records and ensure documentation is complete, accurate, and audit-ready.

Compliance & Continuous Improvement

• Ensure project activities are conducted in accordance with company SOPs, quality standards, and established timelines.
• Develop knowledge of industry regulations and guidelines, including GLP, GCP, OECD, and 21 CFR Part 11 requirements.
• Support compliance with departmental procedures, GMP practices, safety requirements, and biosafety protocols.
• Contribute to process improvement initiatives that enhance project execution, efficiency, and client satisfaction.
• Perform other related duties and special projects as assigned.

Skills, Education & Qualifications

Required Qualifications

• Bachelor's degree in Project Management, Business, Biological Sciences, Life Sciences, or a related discipline.
• 0–2 years of experience in project coordination, project management, laboratory operations, research, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly in a changing environment.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Preferred Qualifications

• Previous experience in a regulated laboratory, research, pharmaceutical, biotechnology, or CRO environment.
• Familiarity with project management software and database systems.
• Exposure to client-facing support, project coordination, or scientific operations.
• Basic understanding of GLP, GCP, GMP, or other regulated environments.