Senior Administrative Coordinator

Temple University's Lewis Katz School of Medicine is searching for a Sr. Administrative Coordinator!

Salary Range

$60,000 - $65,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Become a part of the Temple family and you will have access to the following:

Full medical, dental, vision coverage

Paid time off

9 Federally Observed Paid Holidays

3 Personal Days

Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE

A generous retirement plan and so much more!

Position Summary

Assisting the UME deans with day-to-day operations of the unit; maintaining UME deans' calendars, electronically; coordinating meetings and events for the UME deans; responding to phone calls and inquiries; and daily UME unit operational needs; typing and composing correspondence while respecting the confidential nature of such materials; and functioning as a liaison with the University and/or SoM offices and internal and external stakeholders.

In addition, will prepare necessary reports and/or administrative documents and track processes; assist UME deans in the preparation of a variety of reports for submission to the Dean's office and other academic entities. Incumbent will also be familiar with Purchasing (TU Marketplace) and invoice processing and reconciliation.

Provides comprehensive course management services for Phase 2 and 3 courses including clerkships, advanced clerkships and electives. This position is responsible to maintain online student sites (Canvas and One45) used for administration of the Phase 2 and 3 courses.

Regularly communicates with students and course directors and collaborates with directors to ensure that the course is administered in alignment with LKSOM policies and with accreditation standards. Responsible for record keeping, data management and reporting related to the courses. Performs other duties as required in support of the undergraduate medical education program.

Required Education and Experience

• Bachelor's Degree and at least 4 years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Demonstrated computer skills, and proficiency with MS Office Suite software programs.
• Exceptional verbal and written communication skills.
• Exceptional customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
• Demonstrated organizational and prioritization skills, along with the ability to work in a dynamic environment and to perform multiple tasks simultaneously.
• Strong analytical and problem solving skills.
• Ability to work independently and in a team environment.

Essential Duties

• Maintain online student sites (Canvas and One45) used for administration of the Phase 2 and 3 courses
• Communicate with students and course directors and collaborate with directors to ensure that the course is administered in alignment with LKSOM policies and with accreditation standards
• Provide general administrative support for activities administered by the Office of Medical Education
• Recordkeeping, data management and reporting related to the courses
• Create courses in Canvas, add content, faculty and students as appropriate
• Communicate regularly with students regarding all clerkship-related issues, including about assignments, required clinical encounter/procedure logs, dates/times of clinical subject exams, and completion of evaluations of the courses and of instructors (residents/fellows, faculty);
• Upload evaluations of students and grades to One 45 and Banner
• Submit grades and grade changes in Banner
• Monitor timeliness of grade submissions, reporting status of submission in alignment with established processes/requirements
• Coordinate schedules for student orientation
• Monitor completion of student and faculty evaluations at TUHS and affiliate sites
• Report status to director to ensure alignment with established process/requirements for grade submission
• Distribute and monitor completion of student assignments including patient encounter logs; monitors completion of Mid-rotation Feedback Forms
• Order and proctor clinical subject exams and Phase 1 exams as needed
• Track data related to the Phase 2 and 3 curriculum including clinical su

Skills

Academic Examinations, Accreditation Standards, Administrative Skills, Administrator Documentation, Analysis Skills, Billing, Budgeting, Canvas, Communication Skills, Computer Skills, Course Administration, Course Coordination, Customer Support/Service, Data Management, Establish Priorities, Event Management, Funding, Interpersonal Skills, Medical Office, Medicine, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Purchasing/Procurement, Reconciliation, Record Keeping, Reporting Skills, Status Reports, Team Player, Telephone Skills, Typing, Writing Skills

About the Company

Temple University