Personal Assistant

Company description

Publicis Connected Media UK is a fully end-to-end offering that unites media, commerce, CXM, social and data to deliver connected consumer experiences and drive exceptional business outcomes for our clients.

Powered by Publicis Connected Identity, the UK’s richest people-based data set built on real behaviours, it helps major brands move beyond siloed marketing and make more confident decisions in fast-changing conditions. Those insights truly differentiate our AI and agentic solutions to predict impact, create messaging and reach the right people.

The more than 3500-strong team spans Starcom, Zenith, Spark Foundry, Digitas, Performics, PMX, Epsilon, Lotame, Publicis Commerce and Influential. Publicis Connected Media is part of Publicis Groupe.

Overview

We are hiring a Personal Assistant to join our One L’Oréal team at Publicis Media. This is an ideal opportunity for someone at the beginning of their PA career, with around 1 year of experience in an administrative, team support or Personal Assistant role, who is looking to build on their existing skills in a fast-paced agency environment.

Working closely with senior team members, you'll provide day-to-day administrative support while developing your experience across diary management, organisation, stakeholder communication and team coordination. You'll also have the opportunity to get involved in team initiatives, events and presentations, making this a fantastic next step for someone eager to learn, grow and develop their career as a PA.

If you're highly organised, proactive and looking for a role where you can continue to build your confidence and experience, we'd love to hear from you.

Responsibilities

• Manage diaries for senior team members, scheduling meetings and resolving conflicts to keep priorities on trac
• Coordinate travel, accommodation and logistics, ensuring plans run smoothly and efficiently
• Process expenses, invoices and purchase orders accurately and on time
• Prepare meeting agendas, notes and supporting materials that enable productive discussions
• Support the creation, formatting and proofreading of presentations and documents
• Organise team activities, events and client engagements, including on-the-day coordination
• Maintain structured files, trackers and shared resources to keep projects organised and on time

Qualifications

• Strong organisational and time management skills, with a proactive and structured approach
• Excellent attention to detail and a commitment to producing accurate work
• Ability to manage multiple tasks and prioritise effectively in a dynamic environment
• Clear and confident communication skills with a range of stakeholders
• A collaborative, supportive and team-focused mindset
• Some experience in an administrative, assistant or support role (or similar transferable experience)
• Comfortable using tools such as Outlook, Excel and PowerPoint, with a willingness to learn and develop
• Around 1 year's experience in a PA, Team Assistant, Administrative Assistant or similar support role.
• Looking for the next step in your career and keen to continue developing PA skills.
• Confident managing multiple tasks and priorities in a busy environment.
• Eager to learn from experienced colleagues and take on new responsibilities.

Additional information

The One L’Oréal team is Publicis Media’s dedicated team for L’Oréal UK & Ireland — one of the world’s leading beauty companies. We work across strategy, planning and activation for a portfolio of well-known brands. The team is collaborative and people-focused, with a strong emphasis on learning, development and inclusion. An interest in beauty, culture or creativity is welcomed but not essential.

You’ll be part of a supportive and collaborative environment where learning and development are prioritised. This role offers exposure to a high-profile client, the opportunity to build core business and organisational skills, and the chance to contribute meaningfully to a creative, fast-moving team. Alongside this, you’ll receive a competitive salary and benefits package aligned to the role.

Publicis Media offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:

📖 Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Publicis Media, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.

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