Executive Assistant / Personal Assistant, City of London, £50,000 - £60,000 DOE + Bonus

Working Pattern: Hybrid – 3 days in the office following probation

A highly successful and growing professional services firm is seeking an experienced Executive Assistant / Personal Assistant to provide comprehensive support to the CEO and wider Executive Team.

This is an exciting opportunity for a proactive, highly organised, and commercially aware EA/PA who thrives in a fast-paced environment and enjoys being at the heart of a dynamic business.

The Role

You will play a pivotal role in supporting senior leadership, coordinating key business activities, and ensuring the smooth day-to-day running of executive operations.

Executive & Leadership Support

• Proactively manage the CEO's diary, ensuring effective prioritisation and scheduling.
• Provide diary management and administrative support to the wider Executive Team.
• Coordinate Board, Executive, governance and project meetings, including agenda preparation and logistics.
• Take accurate minutes and track actions arising from key meetings.
• Prepare and distribute meeting packs, presentations and supporting documentation.
• Organise and facilitate weekly project and leadership calls.

Travel & Logistics

• Manage company-wide travel and accommodation arrangements.
• Coordinate meeting room bookings, catering and hospitality requirements across multiple office locations.

Stakeholder Management

• Liaise with investors, external partners, suppliers and service providers.
• Build and maintain strong relationships with third-party vendors to support business operations.

People & Onboarding

• Coordinate onboarding activities for new employees, including equipment, office setup and induction schedules.
• Manage employee offboarding processes and asset returns.

Office & Facilities Management

• Oversee the smooth operation of multiple office locations.
• Maintain records relating to office compliance, health and safety, leases and facilities.
• Manage post, courier services and office administration functions.

Communications & Business Support

• Coordinate company-wide update meetings and presentations.
• Manage internal communications on behalf of senior leadership.
• Support employee engagement initiatives and recognition programmes.
• Assist with marketing and business development activities.
• Provide ad hoc administrative support as required.

About You

You will be an experienced Executive Assistant or Personal Assistant with a track record of supporting senior executives in a professional environment.

Key Requirements

• Minimum 3 years' experience in a PA or EA position.
• Exceptional organisational and diary management skills.
• Outstanding attention to detail.
• Strong communication and stakeholder management abilities.
• Highly professional with excellent discretion and confidentiality.
• Proactive, solutions-focused and able to anticipate business needs.
• Strong Microsoft Office skills and confidence using business systems and virtual meeting platforms.
• Experience coordinating projects, meetings and executive-level activities.
• Positive, adaptable and committed to building a long-term career within a growing organisation.

Benefits

• Competitive salary of £50,000 – £60,000 depending on experience.
• Discretionary annual bonus
• Employer pension contribution
• Life assurance cover of 4x salary.
• 25 days annual leave plus bank holidays.
• Additional office closure between Christmas and New Year (not deducted from annual leave allowance).
• Participation in employee incentive arrangements.
• Hybrid working following probation.
• Opportunity to join a successful, ambitious and growing business with genuine long-term career prospects.

If you are a highly organised EA/PA looking for a varied and influential role supporting senior leadership, we'd love to hear from you.