We are seeking a Payroll & Benefits Specialist as a part of the Parkdale Queen West

Finance team. The Payroll & Benefits Specialist is responsible for ensuring the accurate, timely, and compliant

administration of payroll and benefits programs across the organization. The role also supports planning, analysis,

and reporting functions related to payroll to strengthen compliance, budgeting accuracy, and operational

efficiency.

Reporting Manager: Manager, Finance

Specific Responsibilities

Payroll Administration-Planning and Analysis

 Assesses, establishes and distributes yearly payroll deadlines to Program Managers and ensures

compliance

 Provides payroll related proposals and ad-hoc reports as requested by the Manager of Finance and the

Director of Finance

 Remains current with all relevant organization’s policies, collective agreements, funders and appropriate

government legislation and ensures changes are implemented and that the Finance Manager is aware of

these changes. Assesses the impact of any such changes on the Association and brings this analysis to

the attention of the Finance Manager

 Establishes benefit cost formulas for each budget year

 Works with the Manager of Finance to recommend, update and maintain payroll guidelines and policies

and related documents and forms for the organization

Payroll Processing

 Ensures accurate and timely processing of hourly, salaried, union and non-union payroll in accordance

with applicable government legislation and collective agreements for a multi-site community health centre

 Administers, analyzes, and reconciles payroll, benefits administration, and employee records for all

stages in the employee life cycle including new hires, transfers, employee’s status changes, etc. while

ensuring proper authorization and adherence to standards and policy

 Creates and processes bi-weekly journal entries, year-end reports, T4 reconciliation, processes, and

other analytics, as needed

 Leading the payroll and benefits reconciliation process for year-end audit

 Liaison with employees, management, benefits providers, WSIB and Human Resources on payroll and

benefits inquiries and administration of programs and plans

Accountability

 Prepares accounts payable requisitions and completes required documentation for remittances to all

appropriate agencies for timely submission to avoid payment penalties. This includes source deductions,

manual cheque payments and other payments (such as garnishments) which are required by law.

 Maintains ongoing contact with staff, banks, various government agencies, courts, law firms and other

external agencies, giving, maintaining and obtaining sensitive information related to payroll inquiries and

administration on behalf of the Organization. Acts as the payroll expert of the organization on these matters.

 Responds to requests for payroll information (e.g. Ontario Public Sector Salary Disclosure) from regulatory

and/or government agencies such as the Canada Revenue Agency, Ministry of Finance, WSIB, and Service

Canada.

 Calculates and reconciles all claims for subsidized employment and training programs (for example Canada

Summer Jobs) and prepares submissions within required time frames so as to avoid fines, penalties,

funding withholding, and other consequences to the organization

 Calculates amounts and prepares billing requests to unions for employees’ non-work time on union

business.

 Administers the organization’s multiple WSIB and EHT classifications and accounts; processes monthly

submissions and allocates expense costs to program budgets; informs appropriate agencies of changes to

the reporting structure and the establishment of new accounts.

 Processes statutory remittances, benefit premium calculations, pension remittances and year-end reporting

while establishing priorities within strict mandated and multiple timelines.

job posting

1 full-Time Permanent Position

Queen West Site

Job ID:2026-087

PQWCHC is committed to the principles of access and equity. PQWCHC is committed to reflecting the diversity of the communities it serves,

and we highly encourage applicants who reflect Toronto’s Indigenous, LGBTQ2, racial, and cultural diversity. We welcome and encourage

applications from all qualified candidates, including people with disabilities. Accommodations are available on request. Parkdale Queen West

CHC is in full compliance of the Ontario Human Rights Code and does not discriminate on the ground of records of offenses.

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Other Related Duties

Other duties as assigned that support payroll integrity, financial reporting, and operational compliance.

Qualifications

 Applicable post-secondary degree/diploma with strong preference for certification in Payroll Administration

(CPA/PCP); or, recognized equivalent work experience.

 Minimum of three (3) years’ experience in a Payroll and Benefits capacity either in a finance or Human

Resources division

 Fully competent with an in-house customized Payroll/HRIS system (Ceridian and or Dayforce strongly

preferred)

 Ability to work independently often under tight time constraints with high regard for meeting deadlines.

 Above average communication and problem-solving skills.

 Solid understanding and demonstrable experience applying employment standards, provincial legislations

and CRA regulations in relation to payroll administration.

 Proficiency in MS Office (Word, Excel and Outlook)

 Experience with creating process improvement and efficiency.

 Experience in a unionized environment is strongly preferred.