HR Acquisition Integration Analyst

Team: People and Culture

Reports To: Manager, HR Service Centre

Location: Toronto, Ontario or Burnaby, British Columbia

Employment Type: Permanent Full-Time

About 123Dentist

At 123Dentist, we are redefining the future of dental care across Canada. As one of the country's largest and fastest-growing networks of dental practices, with more than 475 locations and over 7,000 employees, we empower dentists with the tools, resources, and support they need to focus on what matters most: their patients.

Our teams span HR, finance, operations, marketing, and more, all working together to help our network grow and thrive.

About The Role

This is a unique role that sits at the intersection of HR operations and growth. As HR Acquisition Integration Analyst, you will be the primary HR lead for integrating newly acquired dental practices into the 123Dentist network, while also supporting employee lifecycle administration and leave management across the organization.

No two integrations are the same. You will review and assess payroll practices, benefit programs, retirement plans, HR policies, and employee data, then build transition plans that set new teams up for success from day one. You will work closely with Operations, Payroll, Mergers and Integrations, Benefits, and clinic leadership to coordinate activity and deliver a positive employee experience throughout the process.

If you are an organized, people-focused HR professional who thrives on complexity, enjoys variety in your day, and wants to play a hands-on role in a growing organization, this role is built for you.

What You'll Do

HR Integrations

• Lead HR integration activities for newly acquired dental practices, from initial assessment through to successful onboarding
• Review and compare payroll practices, benefit programs, retirement plans, HR policies, and employee data to identify gaps and integration requirements
• Develop recommendations and transition plans to support smooth, successful integrations
• Build strong partnerships with Operations, Payroll, Mergers and Integrations, Benefits, and clinic leadership throughout the integration process
• Onboard acquired employees into HR systems including payroll, time and attendance, benefits, and employee records
• Ensure employee data is accurately transferred, validated, and maintained
• Support managers and employees throughout the integration process by responding to questions and providing guidance on HR procedures and programs
• Maintain integration documentation, timelines, and status updates

Employee Leave Administration

• Coordinate employee leaves of absence including medical, disability, parental, personal, and statutory leaves
• Collect, track, and maintain leave-related documentation and records
• Liaise with employees, managers, Payroll, Benefits, and third-party providers on leave administration requirements and status updates
• Monitor leave timelines, return-to-work dates, and required follow-up activities
• Provide guidance on leave processes, forms, and policies, and support return-to-work and accommodation administration

Employee Lifecycle Support

• Act as a resource to managers and employees on lifecycle processes including onboarding, offboarding, employment changes, internal transfers, compensation updates, and organizational changes
• Coordinate lifecycle transactions and HR system updates, ensuring accuracy, compliance, and data integrity
• Provide guidance on standard HR policies and procedures, escalating complex employee relations matters to the appropriate HR partner
• Support continuous improvement of integration processes, templates, and documentation
• Generate reports and assist with audits, data validation, and process reviews
• Contribute to HR Service Centre projects and ongoing improvement initiatives

What You Bring

Education & Experience

• College diploma or university degree in Human Resources, Business Administration, or a related field
• Minimum 3 years of HR experience supporting employee lifecycle processes, HR operations, or service delivery
• Experience supporting acquisitions, integrations, or large-scale employee onboarding initiatives is strongly preferred
• Experience administering employee leaves and disability programs is an asset
• Experience within the dental, healthcare, or multi-site service industry is preferred
• CHRP, CPHR, or progress toward designation is an asset

Skills & Attributes

• Strong project coordination and organizational skills with the ability to manage multiple priorities and deadlines
• Working knowledge of payroll, benefits, employee lifecycle processes, and leave administration
• Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail
• Excellent communication and stakeholder management abilities
• Customer-focused approach with a genuine commitment to delivering a positive employee experience
• Proficiency with Microsoft Office, HRIS systems, and project management tools; ADP experience is an asset
• Fluency in both English and French (written and spoken) is strongly preferred

Why Join 123Dentist?

• Play a hands-on role in one of the most dynamic parts of our business, supporting growth through acquisition
• Work across a wide range of HR functions, from integrations to leave management to lifecycle support
• Be part of a collaborative HR team that values curiosity, initiative, and continuous improvement
• Join a growing national network where your work directly shapes the experience of thousands of employees
• Grow your HR career in a fast-paced, people-first organization