Administrator

Administrative Coordinator (Executive Support)

Role Purpose

The Administrative Coordinator provides high-quality administrative support to Executive Assistants (EAs), enabling them to deliver efficient and effective support to Senior Leadership Team (SLT) members.The role is responsible for coordinating key administrative activities, including travel arrangements, expense management, meeting logistics and general administration, ensuring a seamless experience for senior leaders.Acting as a trusted partner to Executive Assistants, the Administrative Coordinator will take ownership of routine and transactional activities, allowing EAs to focus on strategic executive support and stakeholder management.

Key Responsibilities

Travel Management

Coordinate domestic and international travel arrangements for SLT members and Executive Assistants.Prepare travel itineraries and ensure all bookings comply with company travel and expenses policies.Manage travel changes and cancellations, resolving issues proactively and efficiently.

Meeting & Event Support

Coordinate internal and external meetings, including room bookings, catering, visitor arrangements and meeting logistics.Assist with organising leadership off-sites, team events and workshops.Prepare and distribute meeting materials as required.

Administrative Support

Provide day-to-day administrative support to Executive Assistants and their leadership teams.Maintain accurate records, filing systems and administrative documentation.Support onboarding activities for new team members where required.Raise and manage purchase orders, invoices and other administrative processes.

Stakeholder Management

Build effective working relationships with Executive Assistants, Senior Leadership Team members, Finance, HR, travel providers and other internal stakeholders.Act as a reliable point of contact for administrative queries.Deliver a responsive, professional and confidential administrative service.

Continuous Improvement

Identify opportunities to improve administrative processes and ways of working.Support the development of standard operating procedures and best practice guidance.Contribute to team initiatives that improve efficiency and service delivery.

Knowledge, Skills & Experience

Essential

Previous experience in an administrative, team assistant, coordinator or business support role.Experience managing travel bookings and expense processes.Excellent organisational skills with the ability to manage multiple priorities.High level of accuracy and attention to detail.Strong written and verbal communication skills.Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.Ability to handle confidential and sensitive information with discretion.Strong customer service and stakeholder management skills.

Desirable

Experience supporting Executive Assistants, senior leaders or leadership teams.Familiarity with travel booking systems and expense management platforms.Experience working within a fast-paced corporate environment.

Key Behaviours

Proactive and solutions-focused.Highly organised and dependable.Collaborative and team-oriented.Adaptable and comfortable working in a changing environment.Professional, discreet and trustworthy.Committed to delivering excellent service and support.

Working hours Monday to Friday 9-5 or similar. Hybrid working available. 6 month contract with possible extension/permanent opportunity.