Office Manager

We are seeking an experienced, highly organized, and proactive Project Manager / Office Manager to join our team at our Brickell office.

Responsibilities

• Manage multiple residential renovation and interior design projects from start to completion.
• Coordinate daily operations between clients, vendors, subcontractors, and field personnel.
• Supervise employees and ensure projects remain on schedule and within budget.
• Manage subcontractors, suppliers, purchase orders, and material deliveries.
• Handle permitting processes, inspections, and project approvals with the City of Miami and City of Miami Beach.
• Communicate with clients, architects, designers, inspectors, and building management.
• Manage office operations, contracts, project documentation, insurance certificates, invoices, and administrative tasks.
• Assist with project budgeting, job costing, and financial tracking.
• Maintain accurate project records and ensure smooth office workflow.

Required Qualifications

• Minimum 3 years of experience in construction project management and office management.
• Proven experience managing permitting with the City of Miami and City of Miami Beach.
• Strong experience managing vendors, subcontractors, and construction crews.
• Experience supervising employees and coordinating multiple ongoing projects.
• Proficiency with QuickBooks, including creating estimates, invoices, purchase orders, tracking expenses, and basic job costing.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• High attention to detail with excellent time management skills.
• Proficiency with Microsoft Office and Google Workspace.

Preferred Qualifications

• Experience with luxury residential renovations.
• Bilingual (English & Spanish). Italian is a plus.
• Knowledge of local permitting software and construction management platforms.