Executive Assistant

Executive Assistant, Cardiovascular Service Line, Jackson Main Administration, Full Time, Days

Jackson Health System

Department: Jackson Main Administration

Address: 1400 NW N River Drive Miami FL 33125

Shift details: Full-Time, Days

Why Jackson

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. For more than 100 years, Jackson has evolved into one of the world's top medical providers for all levels of care, no matter if it's for a routine patient visit or for a lifesaving procedure.

With more than 2,000 licensed beds, we are also proud of our role as the primary teaching hospital for the University of Miami Miller School of Medicine.

Here, the best people come together to deliver Jackson's mission for our diverse communities. Our employees are committed to providing the best CARE by demonstrating compassion, accountability, respect, and expertise in everything we do.

Job Summary

The Executive Assistant performs advanced secretarial and related clerical work for senior leadership or other comparable executive official of the Public Health Trust. This position acts in a confidential capacity to assist or aid the leadership in the Cardiovascular Service in the department.

Duties and Responsibilities

• Performs as the main point of contact among executives, employees, clients and other external partners.
• Manages information flow in a timely and accurate manner.
• Manages executives calendars and sets up meetings.
• Makes travel and accommodation arrangements.
• Tracks daily expenses and prepare weekly, monthly or quarterly reports.
• Acts as an office manager by keeping up with office supply inventory.
• Formats information for internal and external communication memos, emails, presentations, reports.
• Take minutes during meetings.
• Screens and directs phone calls and distributes correspondence.
• Organizes and maintains the office filing system.
• Performs other related duties as needed.

Required Qualifications

Experience

• Generally requires 3 to 5 years of related experience.

Education

• High school diploma is required.

Skill

• Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations with critical thinking and professional composure.
• Ability to understand and follow instructions.
• Ability to exercise sound and independent judgment.
• Knowledge and skill in use of job appropriate technology and software applications.

Credentials

• Valid license or certification is required as needed, based on the job or specialty.