Junior Executive & Personal Assistant to the CEO

Junior Executive & Personal Assistant to the CEO

Location: Houston, Texas

Pay: $60,000–$80,000 per year

Job type: Full-time

Schedule: Approximately 45–50 hours per week

Travel: Out-of-market travel up to one week per month, plus regular travel to My Fit Foods locations throughout Houston

The Opportunity

My Fit Foods is looking for a sharp, business-minded Junior Executive and Personal Assistant to support our Founder and CEO, Mario Mendias.

You will work closely with Mario while partnering with his Executive Assistant, Mallory, to keep business priorities, personal responsibilities, travel, projects, and communication moving forward.

This is not a traditional administrative position. You must be highly organized, calm under pressure, and comfortable supporting a fast-moving CEO with high standards. You will need thick skin, the ability to receive direct feedback, and the confidence to provide honest feedback in return.

Mario does not want someone who simply agrees with everything. He values independent thinking, sound judgment, and people who are willing to speak up, share their perspective, and respectfully push back when necessary.

Some responsibilities will be business-critical; others may involve appointments, purchases, vehicle servicing, errands, or household logistics. The right person will approach both with the same urgency, discretion, and professionalism.

About My Fit Foods

My Fit Foods is not a meal-prep company. We are a results business. We help people take control of their health through fresh, ready-to-eat meals, personalized nutrition support, and exceptional service. We have served millions of meals, donated more than 2.5 million meals to people in need, and earned recognition as one of America’s fastest-growing private companies on the Inc. 5000 list.

We currently operate across Texas, Colorado, and Oregon, with plans for continued nationwide growth. We are not a startup we are an established, scalable business entering our next stage of expansion.

Our culture is built around discipline, integrity, accountability, personal development, and creating real, measurable results for our clients.

• Manage business and personal scheduling, meetings, appointments, and follow-ups
• Organize emails, documents, agendas, notes, and outstanding action items
• Partner with Mallory to coordinate priorities and provide consistent executive support
• Maintain Mario’s key priorities and follow up with C-suite leaders on initiatives, commitments, and updates requiring his attention
• Research opportunities and prepare summaries, proposals, and presentations
• Coordinate projects and communication between departments and outside partners
• Arrange travel, transportation, accommodations, and detailed itineraries
• Track expenses, receipts, budgets, bills, and reimbursements
• Coordinate personal appointments, purchases, deliveries, errands, and household needs
• Assist with maintaining Mario’s home, vehicles, and office environments
• Handle sensitive business and personal information with complete discretion
• Travel with or on behalf of the CEO when required

What We Are Looking For

• Calm and resourceful when plans change or pressure increases
• Thick-skinned and able to receive direct feedback without becoming defensive
• Confident enough to speak up, share an honest perspective, and respectfully push back when necessary
• An independent thinker who identifies potential issues rather than simply saying yes
• Highly responsive with a strong sense of urgency
• Organized and capable of managing multiple priorities
• Proactive and able to complete tasks without repeated reminders
• Concise and professional in written and verbal communication
• Comfortable handling both executive and personal responsibilities
• Collaborative, discreet, and willing to work behind the scenes
• Able to determine when to act independently and when to escalate

Qualifications

• Two or more years of executive assistant, personal assistant, administrative, or comparable support experience
• Two or more years of customer-service or client-facing experience
• Strong organizational, time-management, and project-management skills
• General business knowledge and sound professional judgment
• Proficiency with Microsoft Word, Excel, PowerPoint, and Canva
• Basic familiarity with budgets, expenses, and travel management
• Must live in the Houston area
• Must be willing and able to travel to My Fit Foods locations throughout Houston and out of market for up to one week per month
• Must be comfortable with occasional early mornings, evenings, weekends, and last-minute changes
• Must be authorized to work in the United States

Compensation and Benefits

• $60,000–$80,000 annual salary
• Health, dental, and vision insurance
• Paid time off
• Employee discount
• Professional-development assistance

This is a junior executive-support opportunity, but it is not entry-level when it comes to professionalism, maturity, judgment, or reliability.