Executive Personal Assistant

Position: Executive Personal Assistant

Location: Houston, TX

Pay: $85,000 - $110,000

Schedule: Monday - Friday plus weekend availability

Benefits

This position is eligible for medical, dental, vision, and 401(k).

Business Operations & Executive Support

• Serve as the primary gatekeeper for internal and external stakeholders, including high-net-worth clients, vendors, and corporate executives.
• Manage a fluid, high-volume corporate calendar, prioritizing appointments and resolving scheduling conflicts proactively.
• Review, prioritize, and distribute incoming correspondence, tracking action items on behalf of the President.
• Prepare briefings, presentations, and financial overviews for executive meetings, ensuring the President is fully prepared.
• Maintain flexibility for text, email, and phone connectivity during weekends to address urgent, time-sensitive business needs.

Security Coordination & Asset Protection

• Coordinate closely with corporate and private security teams to manage safety protocols for the President and their family.
• Oversee security logistics for high-value asset transport during international buying trips, trade shows, and elite client events.
• Manage access control, visitor vetting, and non-disclosure agreements (NDAs) for the President's executive office and private residences.
• Serve as the primary emergency contact for residential security alarms, smart-home alerts, and travel safety updates.
• Ensure all travel itineraries include detailed risk assessments, secure ground transit, and vetted security personnel.

Global Travel & Logistics Management

• Coordinate complex international and domestic travel itineraries involving commercial first-class, private aviation, and secure ground transport.
• Secure premium accommodations, dining reservations, and event access, accounting for time zone changes and last-minute schedule adjustments.
• Reconcile comprehensive travel expenses, corporate credit cards, and budget allocations with precision.

Personal & Family Matters Coordination

• Provide high-touch personal assistance to manage the President’s private lifestyle, household management, and family logistics.
• Schedule personal appointments, medical visits, and family activities, integrating them seamlessly with business obligations.
• Manage personal billing, family event planning, private travel arrangements, and various concierge-level errands.
• Maintain absolute confidentiality regarding all private family dynamics, financial assets, and medical records.

Qualifications and Skills

• A minimum of 3 – 7 years of experience supporting C-level executives, high-net-worth individuals, or family offices.
• Background in luxury retail, hospitality, fashion, fine jewelry, or fine art fields is highly preferred.
• Proven experience coordinating with private security details or managing asset protection protocols.
• Demonstrated flexibility to handle occasional weekend workflows and urgent after-hours communications.