Corporate Office Manager | Bilingual (English & Spanish)

Position Overview

Univista Insurance is seeking a highly organized and proactive Corporate Office Manager to oversee the daily administrative and operational functions of our corporate office. The ideal candidate will ensure the smooth running of office operations, manage support staff, coordinate cross-departmental needs, and foster a productive workplace environment.

This role requires excellent leadership, organizational, and communication skills to align office operations with business goals.

Key Responsibilities

Office & Administrative Management

• Oversee the day-to-day operations of the corporate office, ensuring efficiency and professionalism.
• Manage office supplies, equipment, and vendor relationships.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Team Leadership & Support

• Supervise and support administrative staff, including receptionists and office assistants.
• Conduct regular team check-ins, provide training, and encourage professional development.
• Foster a positive and collaborative office culture.

Operational Efficiency & Coordination

• Develop and implement office processes and procedures to optimize workflow.
• Coordinate with department heads to ensure smooth communication and alignment of corporate initiatives.
• Support executive leadership with scheduling, meeting coordination, and special projects.

Facilities & Resource Management

• Oversee office facilities, including maintenance, space planning, and security.
• Manage budgets related to office operations and ensure cost efficiency.
• Serve as point of contact for contractors, service providers, and building management.

Reporting & Compliance

• Prepare operational reports for senior management, including office expenditures and performance metrics.
• Ensure health, safety, and compliance standards are maintained across the office.

Education

• Bachelor’s degree in business administration, Management, or related field (preferred).

Experience

• 5+ years of experience in office management, administrative operations, or a related role.
• Prior experience supervising staff and managing budgets.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to solve problem and make decisions under pressure.

Attributes

• Professional, approachable, and detail oriented.
• Strong leadership with a hands-on management style.
• Adaptable in a fast-paced corporate environment.
• Bilingual proficiency in English and Spanish is a MUST
• Must be willing to Travel