Executive Assistant - Contract

We're partnering with a well-established, global professional services organization headquartered in Minneapolis to identify an experienced Executive Assistant for a summer contract assignment.

This role will support senior-level professionals and is ideal for an Executive Assistant who is highly organized, adaptable, and confident managing multiple priorities in a fast-paced, collaborative environment.

Responsibilities

• Serve as a key administrative partner to senior professionals, helping keep daily operations organized and running efficiently
• Proactively manage busy and changing schedules, coordinating meetings and timelines with both internal and external contacts
• Handle preparations and logistics for meetings, including space coordination, technology needs, and materials
• Support travel planning and follow-up, including itineraries, documentation, and timely completion of expense reports
• Assist with invoice processing and general administrative workflows in accordance with established procedures
• Maintain and organize information using internal tools and shared resources
• Collaborate with other administrative professionals and provide coverage support when needed
• Manage sensitive information with a high level of discretion and professionalism

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting senior or executive-level professionals
• Strong organizational, time management, and prioritization skills
• Excellent verbal and written communication abilities
• High attention to detail with sound judgment and problem-solving skills
• Ability to work independently and remain flexible as priorities shift
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with expense or HR systems a plus
• Background in financial services, professional services, or corporate environments preferred

Additional Information

• Schedule:All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Skills

Administrative Skills, Billing, Calendar Management, Communication Skills, County Ordinances, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Reports, Financial Services, HRIS/HRMS, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Professional Services, State Laws and Regulations, Team Player, Time Management, Travel Planning, Writing Skills

About the Company

Ultimate Staffing Services