Contracts Administrator

Robert Half is looking for a detail-oriented Contracts Administrator to support commercial documentation and contract coordination for construction projects in the Minneapolis South Metro. This is six-month contract role with the potential to be made permanent. The role will be on site five days a week.

This role will help keep agreements, work orders, change documentation, and related records organized, current, and accessible across a number of infrastructure projects. The role works closely with procurement, legal, engineering, construction, finance, and project teams to maintain smooth document flow and reliable tracking throughout the contract lifecycle.

Responsibilities

• Coordinate the preparation, circulation, and finalization of service agreements, confidentiality agreements, work orders, change documents, and other commercial records.
• Maintain accurate tracking tools for contracts from initial request through execution, updates, renewals, and closeout activities.
• Monitor key dates, pending actions, and document milestones to help teams stay ahead of renewals, expirations, and follow-up requirements.
• Organize and store executed agreements and supporting files within designated document management and billing platforms such as SharePoint and Procore.
• Facilitate document routing among internal departments and external partners, ensuring comments, revisions, and attachments reach the appropriate stakeholders.
• Support project teams by keeping contract files complete, current, and easy to retrieve for active energy and infrastructure projects.
• Assist with collecting required documentation such as insurance certificates, lien waivers, approvals, exhibits, and related compliance materials.
• Track approval progress within workflow systems, follow up on outstanding items, and elevate delays or missing authorizations when necessary.
• Prepare and maintain status reports, document logs, and audit-ready records while safeguarding sensitive commercial and legal information.