Payroll Specialist - Corporate Services

About Us

At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions.

What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.

Why Gresham Smith?

When you join Gresham Smith, you’re joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.

About You

We’re looking for someone who has

• Minimum of 5 years’ hands-on full-cycle payroll processing experience
• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Extensive knowledge of multi-state payroll tax laws and regulations
• Proficiency with payroll software systems and Microsoft Excel
• Experience in the professional services industry and/or with Deltek Vantagepoint is a plus
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Excellent communication and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Payroll certification such as FPC, CPP, or equivalent is a plus
• Experience working in a complex, multi-state environment is preferred
• Familiarity with timekeeping systems and benefits administration is preferred

About the Role

As a Payroll Specialist, you will

• Process accurate and timely payroll for employees across multiple states, including regular and off-cycle runs
• Calculate and withhold federal, state, and local taxes ensuring compliance with varying multi-state regulations
• Prepare and file payroll tax returns and related reports on time
• Reconcile payroll accounts and resolve discrepancies related to tax withholdings and deductions
• Maintain up-to-date knowledge of changing payroll laws and regulations for all applicable states
• Collaborate with HR and finance teams to ensure employee records and payroll data accuracy
• Assist with audits related to payroll and tax compliance
• Respond to employee inquiries regarding payroll, tax deductions, and benefits
• Support year-end payroll activities including W-2 and 1099 preparation

Join Us

If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.

Here’s what you can expect

Professional Growth: In-house learning, tuition reimbursement, licensure support, professional organization engagement.

Culture that Cares: 93% of employees say they feel cared for and 96% are confident in our future success.

Competitive Benefits

• Flexible schedules and generous PTO
• Healthcare (medical, dental, vision, wellness programs)
• 401(k) with company match
• Short- and long-term disability, paid life and AD&D
• Supplemental, critical care, pet, legal and ID theft insurance
• Family planning and parental leave
• Mass/public transit program
• Telemedicine and employee assistance program

Gresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply.

GRESHAM SMITH does not accept unsolicited resumes from recruiters, headhunters, search firms, or agencies. No referral or recruiter fees will be paid without a fully executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) in advance. Submissions made without a PSA may be recruited and hired by GRESHAM SMITH with no financial obligation to the submitting party.

Any unsolicited resumes or candidate information sent to hiring managers or employees become the property of GRESHAM SMITH.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.